Author Archives: Security in Shredding

About Security in Shredding

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

 Recycle IT Information

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Recycle IT is a secure and simple process that takes away the problems that you may face with old IT equipment. When it comes to the disposal and recycling of IT is has never been easier to do so. All IT equipment and electrical products include Desktops computers, Laptops, Hard Drives, mobile phones, scanners, fax machines, shredders, and so much more. All these items can be recycled no matter what make or how old they are. It is important that all IT equipment doesn’t end up in the landfill. By recycling properly, it prevents your information from falling into the wrong hands and will ensure that you are operating the right way in the eyes of the law. A lot of IT devices such as monitors, mobile phones, computers, etc contain materials and these can be harmful to the environment if not recycled properly. If you dispose of hard drives or computers incorrectly it will leave an organisation open to data breaches. It is important to use a reputable recycling firm that are specialists in IT recycling.

Why choose Security in Shredding for their Recycle IT Services? 

• Excellent Service 

They can ensure that all our client’s requirements are met by providing an efficient and professional service every time.

• They Provide WEEE Recycling Services 

Any WEEE materials are recycled through WEELABEX approved vendors in line with legislation. Through these approved vendors all remaining IT equipment is broken down to their base and sent for recycling.

• Their staff are experts 

All their staff are friendly, trained, and security screening with a 10-year history. They can offer you any advice and answer any questions that you may have for them.

• They save you money and Time 

They provide IT Recycling services across the nation. They will always do their best to offer the best deals where possible. Recycling with a professional company will save you a lot of time and hassle.

• They offer a Hassle-Free Service 

You can contact the company without any hassle and arrange a collection appointment for your Recycling to be disposed of. They will ensure a hassle-free service every time.

• You are guaranteed peace of mind 

Security in Shredding offers innovative and modern solutions in IT Recycling to the public and private sector organisations. The company provides reliable, flexible, and value for money to all customers in an ethical and sustainable manner. With Security in Shredding you never have to worry about your old IT Equipment as it is in the safest hands. Their main goal is in the best interests of the customers so that they know they will always benefit from their knowledge and experience.

• We Recycle our waste  

They have a motto where there is limited use of landfill sites. They continuously strive for 100% of any IT equipment to be recycled properly and the right way. It is so important to them that all customers data and information is destroyed the right way to ensure any data isn’t known to anybody else. Security in Shredding is the number one company in Ireland for Recycle IT. 

The Benefits of Electronic Waste Recycling

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The disposal of Electronic Waste has become a serious problem for our health issues and the environment. This is due to more and more electronic items been thrown out after usage into the dustbin and not been recycled properly. This can lead to toxins pollution, as the electronic items break down and release heavy metals, flame retardants, and other chemicals into the soil and water. Electronic waste recycling is a practical solution to abolish the damaging effects of electronic disposal.A lot of electronics are made up of various materials such as metals, which are recyclable. Just by dismantling all your old electronic items such as phones, computers, televisions, etc, and recycle the various materials in them this will promote the conservation of undamaged natural resources.
In general, E-waste faces incineration or finds a place in landfills and both these increase serious health problems and environmental issues. Just by reusing and recycling the components of an electronic item it is a practical resolution to help solve the problems with E-waste. A study has shown recycling electronic waste can produce 10-15% of gold from circuit boards, peripherals, and old computers. The metals that are retrieved in e-waste are 40-50% more valuable than the metals mined. The best way and the only solution to help our health and the eco-system is by recycling.

The following are some of the benefits of Electronic Waste Recycling: 

·        Recycling conserves the Natural Resources 

 

Recycling can recover valuable materials from older electronics that can be removed and used again to help in the production of newer items. The materials include plastics, gold, aluminium, and iron. Several metals can be used again and recycled from glass and plastics found in computer monitors and TV’s, and computer circuit boards. Because of recycling, we reduce greenhouse gas emissions, save energy, save natural resources by extracting the materials from the earth, and reduce pollution.

 

  • E-Waste Recycling helps protect the environment and our health

Electronics contain a lot of hazardous materials like lead, mercury, chemical flame retardants, chromium, and beryllium which are harmful to the environment, our water, soil, and our health if they are not recycled properly. By doing this it provides proper handling and management of these toxic chemical substances. A study has shown that it is a contribution to removing 8 major categories of water pollutants and 10 main categories of air pollutants. Always recycle do not dump in landfills.

 

  • E-waste recycling contributes to Energy Efficiency 

A big advantage of E-waste management is the reduction of energy requirements. The energy cost of E recycling is a lot lower than the cost involved in the processing of new materials from soil and mining. An example of this is, if you recycle aluminium it will take 95% less energy than the production of fresh aluminium from raw materials. The recycling of plastics can save up to 70% energy, glass can save up to 40%, and steel can save up to 60% energy. It also helps reduce greenhouse gas emissions, air pollution, and dependence of oil.

 

  • Helps create employment jobs locally 

Recycling can play an important part in employment creation. It can create new jobs for professional recyclers and create a second market for recycled materials. There is a demand for workers to carry out this type of work. Any firms who are dealing with the electronics will set up and the existing ones will look for employees, therefore, creating jobs.

 

  • It helps support the community 

By contributing or donating the electronics that you do not need anymore, this will play a very important role in providing new refurbished products such as mobile phones and televisions which is a great help for not for profit organisations, low-income families, and schools. It also helps people gain access to technology that may not be able to afford.

 

  • It can help save landfills 

By E recycling it will save unnecessary dumps and landfills. Recycling old electronics will save some space for more domestic waste and provide other environmental benefits. By reducing space that is needed for landfill purposes, you can ensure that these areas are used for housing or agriculture purposes.
Electronic waste can be a serious threat if it not handled properly. Consider all the benefits it has and how important it is to recycle properly. Recycling and reusing is the appropriate solution and all organisations and individuals should support this. By recycling, we save a lot of valuable natural resources and a lot of energy.

Benefits of Paper Shredding for your Business in Limerick

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There are so many factors to consider when running a business whether small or large, it doesn’t matter the type of business you have, ensuring that the data you collect and the information that you use is secure and safe. Running a business on a day to day basis disposing of confidential documents quickly and securely is essential for modern businesses. Every business has undoubtedly many documents and papers with private information that needs to be kept private and not land into the wrong hands. Paper shredding is important and is an essential service for protecting your business from fraud, theft, and data loss. It also protects the privacy of your employees and clients. While we know that paper shredding can be done by ourselves it really is not the best of options. Here I am going to outline the many benefits paper shredding can bring to your business in Limerick:

  • It is Convenient

Paper shredding services are the most convenient way of shredding all your paper waste and documents. Buying yourself your own paper shredder is costly because you must invest in specialised equipment. It is also time-consuming as you will have to set aside time for all work. With the paper shredding services, you won’t have to do this, simply let the shredding company deal with all your belongings and not pay a small fortune.

  • It is kinder to the environment

It is important for every business to be more environmentally friendly. Recycle as much as you can and reduce the size of your carbon footprint. If you burn your waste this is not being friendly to your environment. Shredding your paper is friendlier to your environment. Once it has all been shredded, it can then be brought to your closet Limerick recycling centre where it will then be recycled once again.

  • Increases the productivity

Paper shredding can take time if you are doing it yourself, time that could be spent in others way for generating revenue for your company. Rather than paying your employees to take their much-needed time in shredding paper through a paper shredding machine that cost you money, consider hiring an outside shredding company to do the job for you. By doing this, your document and all private information will be disposed of properly and your employees can continue to work toward your company goals.

  • Paper shredding services are an investment and are Affordable

A lot of people assume that paper shredding services with shredding companies is not worth the investment and are costly, this is not the case. It is designed to protect and increase your security and make theft much less likely to happen. A lot of rates are highly competitive and very reasonable. This means you can save money in the long run by taking the advantage of having the mobile shredding service available to you whenever you need it.

  • Provides Security for Your Employees

As a business, it is your responsibility to ensure the security as well as the safety of your employees. Employing a person in your company you are collecting a large number of details about them, so this means you will have a lot of data to dispose of if this is needed. Mobile paper shredding companies will dispose of account data, employment data, and any other form of information you may hold on your employees. If your employee data got stolen by any chance, this could affect your business and reputation.

  • Provides Security for your Business

Your business also needs protecting. If any information on your business got stolen, this means your company reputation will become affected. Many people will not want to work for you and look elsewhere. All mobile paper shredding will securely destroy all documentation belonging to you, so no harm will come to your business and the privacy of your company is always protected. There is even more emphasis on this type of service due to new GDPR regulations  brought in this year.

  • Recycling is increased

Paper shredding services are well-diverse in shredding and recycling of confidential information and can do both without any risk to your company. If you recycle the paper it keeps it from going to the landfill sites. Recycling paper after destruction is one way of protecting the eco-system. The more paper is shredded and recycled, the fewer trees will need to be cut down. Paper can be recycled between 5 and 7 times and the more we recycle the better it is for the trees.

By outsourcing your paper shredding services, you can rest assured that your business information is being disposed of properly, your recycling won’t put your business at risk and that your business is up to production standards. If you are not using a shredding company, then start now! It can save you money in the long term.

Confidential Shredding Services Benefit Irish Business

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How Confidential Shredding Services Benefit Irish Business

Confidential shredding is a must for protecting the security of confidential data no longer required within a business. It also reduces liability and increases productivity for Irish Business. When outsourcing your confidential data shredding requirements, you are also protecting your business reputation, saving money and achieving peace of mind in the long run.
Are you a Limerick Company, Galway Company or any business across Ireland for that matter and wondering if you should pay for a certified shredding company to manage your end of life data? Thinking, is there really any benefit to using a shredding company to dispose of your confidential data. I have construscted a short list below providing some benefits for a confidential shredding services for Irish business, let have look:

Safeguarding your reputation

Your business reputation and customer loyalty are your most valuable asset. If your confidential data is not destroyed of in safe and secure manner, it could fall into the wrong hands—compromising the trust built up over time with clients and employees. A data breach is headline news and the fines have the potential to cripple a business.
Securing the services of a professional and reputable shredding company with security screened staff, proven procedures and an auditable paper trail guarantees secured destruction of confidential documents onsite as well as offsite. Offsite document shredding carries the ‘Same Day Shred’ policy this gives the client the satisfaction that their confidential data is destroyed the same day. Certificates of Destruction provided by the shredding company ensures full compliance and traceability of their data in order to satisfy the new General Data Protection Regulation (GDPR).

Cost Saving

Does your company currently shred in house? Have you ever audited the cost to your business from this practice in addition to the risks associated with such a practice? Could your staff’s time be better spent?
If you shred your confidential documents in-house, you are at the end of the day, paying your employees to feed documents into a shredder instead of generating revenue for your business. In addition to the overhead cost, you are entrusting all staff to securely destroy confidential paper data in line with Legislation and also lack an auditable paper trail. Hiring a confidential shredding company enables your staff to be more productive with their time and provides your organization with higher levels of security and compliance. Locked consoles take the place of your electricity-hogging shredding machines preventing unauthorized access to your confidential information. The destruction process is handled for you, enabling enhanced productivity for your staff.

Ensuring recycling

Recycling your paper contributes to a healthier environment. But if document destruction is undertaken in house with an office shredder, the shred size may be too big to enter general recycling and/or material may enter recycling without being shredded at all due to distraction and mistakes from by staff. IN this situation a data breach may occur and if this occurs your business may be forced to shut down due to the knock-on effects of the negative publicity. Without conceding on confidentiality professional paper shredding services combines recycling into the process in line with The European Waste Hierarchy. An outsourced shredding company ensures your confidential shredding is protected at all times.
After you research further into each of the benefits of professional document destruction, you’ll want it for your business. Whether you are a Limerick Business, Galway Business, Dublin Business, Cork Business and/or an International Business, securely dispose of waste paper data and you will be protecting your business future.
If you wish to receive any further information on Confidential data destruction or secure digital data destruction, please contact the Team at Security in Shredding!!

Benefits of WEEE Recycling

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There are many benefits associated with WEEE Recycling. The secure disposal of digital data through a certified data destruction service is a key part of any information security strategy. If for example, hard-drives that contain information that is no longer required, are not disposed of through a hard-drive shredding service and then become breached, the organisation and/or individual may be liable for prosecution. You need to be aware that failure to do so can lead to breaches in data-protection under the New General Data Protection Rules (GDPR) which could incur fines of up to €20million for non-compliance.
The data destruction market hasn’t changed much over the last few years, however, there is a significant trend emerging which is that businesses are becoming more aware of the importance of this type of service, more specifically digital data destruction in the form of confidential Hard-Drive Shredding. In line with environmental best practices, once the data-bearing media devices such as Hard-Drives and Back Up tapes have been destroyed through a certified onsite Hard-drive shredding service, the remaining WEEE will enter the appropriate IT Recycling processes achieving double compliance, both GDPR Compliance and Waste Management Compliance. Statistics show that smaller businesses and self-employed individuals require further education about confidential data destruction and the importance of the same. Visit our WEEE Recycling Centre!

 

Methods of Digital Data Destruction
In today’s market, there are various methods of Digital Data Destruction offered to business which include, overwriting, degaussing, reformatting and finally physical destruction through Hard-Drive Shredding.
We want to stress, the only method for 100% data destruction is to physically destroy the data-bearing media through an onsite hard-drive shredding service and/or certified offsite hard-drive shredding service with a full chain of custody.
The first three methods listed above which are overwriting, degaussing and reformatting simply are not 100% secure as the data is still on the device and may be recovered with technology and a skilled technician. In addition to that, the actual device itself cannot be guaranteed to be destroyed/usable by simply looking at the device. If an individual does try and use the device and the data can be recovered, it is then too late and the data controller may be prosecuted.

 

Physical Destruction – Hard-Drive Shredding
Data Protection and Data Protection Compliance is a risk-based activity for businesses. If the risks are high, it is not worth it under the GDPR. The potential fines will be too much for an organisation to absorb. The best advice to give in Data Protection Consulting for business is to minimise the risk where possible and when it comes to secure digital data destruction, physically destroy the device through a hard drive shredding service and release the destroyed material into an IT recycling process post-destruction. Then it is 100% secure!!
If you wish to receive any further information on secure digital data destruction, please contact the Team at Security in Shredding!!
In agreement with the means of the Data Protection Act, theft and financial significances in theft, it is very important to have and make sure that your disposal procedures and data destruction are completely secured.
Here at Security in Shredding, we are 100% committed to securing all our destruction of data and hard drive destruction. We are dedicated to finding new ways in combining the security of data with the CSR and circular economy of all our customers.

Irish Companies must do more to protect themselves

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In 2015 The Irish Computer society carried out a nationwide survey in order to ascertain data protection professional’s opinion in the area of data protection.

Data Protection

Results

The results show that of the 150 companies who took part in the survey, 15% had no data retention /destruction policy in place. This places these Organisations at sever risk of non-compliance with the GDPR due to come into force in May 2018. Another significant result from the survey showed that companies firmly laid the blame for 45% of all data breaches on employee negligence. Employee negligence can result in significant fines for Organisations that fail to have adequate procedures in place to manage Data Protection, secure paper Destruction/IT disposal, once the said information has reached its retention period.

Data Retention

In line with the Data Protection Acts, all data controllers are required to retain information for no longer than is necessary for the purpose. With that in mind, an accurate retention policy for all documentation ensures that a company can keep track of their different legal requirements. When there is no policy in place companies run the risk of losing data, storing both paper and digital files longer than is necessary, experience breaches in information security while also breaking the regulations under the Data Protection Act.

Data Destruction

The Data Protection Act places the responsibility on companies for the safe disposal/destruction of information in their possession. Responsibility for secure destruction, falls under the remit of the data controller and it their responsibility to ensure that their disposal practices are compliant. If a company intends to hold information regarding customers in order to enhance services to them in the future, customer consent must be sought!

Employee negligence

Employees with a grudge are responsible for some breaches, however many are due to employee negligence, maybe by ignoring a warning, not following proper procedures or just by human error. Employee breaches can fall into 3 categories:

  1. Innocent actions: wrongly addressed letters, misplacing mobile phones

  2. Careless or negligent: ignoring warnings that flash up on computer screen, releasing information in either the form of paper or IT equipment to a non-compliant individual/organisation to process.

  3. Malicious: the deliberate distribution of sensitive information to a third party

Innocent Data Breach Example

In 2016, American giant, Federal Deposit Insurance Corp experienced an innocent data breach through a past employee. The employee in question, “inadvertently and without malicious intent” downloaded a series of confidential documents relating to client and commercial information and saved them to a portable storage device. It is scenarios such as this that significantly justifies the importance for businesses (large & small) to have detailed Data Protection procedures in place. These procedures are created to establish regulatory compliant methods for processing, storing and the secure disposal of the data within their control. Providing peace of mind to management that their systems and practices are fully compliant.

Careless/negligent

Carelessness is one risk that is difficult to control from managements perspective. The best method for management to protect their business is to focus on what they can control. In this case, educating employees and establishing effective monitoring procedures are two factors that management can control.

An example of effective education and monitoring would be to implement secure console units (secure bins) throughout your office space and introduce a procedure for all employees, informing them to insert all waste paper data in the provided consoles.

confidential shredding, secure bin

At the end of each week, conduct a spot check on all the remaining general waste bins inspecting for waste paper data. Continue this process for a number of weeks, highlighting non-compliance to all staff members, implement disciplinary procedures and monitor for improvement to attain 100% compliance.

Malicious

Similar to human error, malicious behaviour is extremely difficult and near impossible to control. The best method of equipping your Organisation for this kind of behaviour is to review all employment/HR guidelines and clearly outline your Organisation’s stance on malicious behaviour. This can result in criminal conviction of the said employee if proof of the malicious behaviour has been recorded.

Conclusion

With the introduction of the GDPR from Europe, Data Protection has become one of the most relevant and important compliance areas for Organisations to review and correct if deemed necessary. Lack of preparation may result in business ending penalties from Europe and simply cannot and should not be risked. It may seem daunting to undertake such a review however the resulting protection will far outweigh the workload of completing the review.

Fail to prepare, prepare to fail!

If you would like to receive any further information upon the GDPR and how to become compliant, please contact the team at Security in Shredding.

Data Protection Commissioner opens new Dublin Office

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With the introduction of the New General Data Protection Regulation (GDPR) due to come into effect in May of 2018, the news of the Data Protection Commissioner’s Office (DPCO) expansion is a great development for Ireland and Irish Companies.

The expansion has been made possible through additional funding secured in the 2017 budget. With significant fines and penalty increases for non-compliance with The GDPR, making sure your Organisation is in compliance is essential.

Guidance to achieve compliance

To date, The DPCO has released guidance documents to help all individuals and Organisations to become aware of the legislative requirements. From record management, data access requests through to certified paper shredding, all Organisations will be required to review their practices.

With the significant number of Global Technology Organisations with operations in Ireland, coupled with Indigenous Irish Companies, the role and workload of the DPCO has grown to a Worldwide level.

The GDPR is a game changer in Ireland and across Europe. “It is a law that is going to lead the standard for data protection globally” said Dixon at the opening of The DPCO in Fitzwilliam Square, Dublin. She added, “It will include key new rights to better control for users of their personal data, and imposes corresponding obligations on organisations that collect data,”. This includes both digital data processed and stored upon data carriers in addition to the physical data printed and stored in paper format. End of life data, both in paper and digital format will be advised to be disposed of appropriately through a confidential shredding company.

Data Protection Officer appointment

paper shredding Dublin, Hard-Drive Destruction

One of the many new requirements under the GDPR is to appoint a Data Protection Officer. This requirement is for specific Organisations whose core business activities will consist of;

  • Data Processing activities
  • Large scale processing of the categories of data relating to criminal convictions
  • Public Bodies & Authorities (excluding courts relating to their judicial capacity)

The Data Protection Officer is required to have a full knowledge of the risks associated with their Organisations processing activities. The GDPR has clearly identified the Data Protections Officer’s role as an independent one. They cannot be instructed upon the relevance of the DPO responsibilities or a matter relating to Data Protection.

Data Protection Officer Independence & Knowledge

Staff training upon Data Protection will be the responsibility of the Data Protection Officer in addition to providing expert advice upon data protection impact assessments. The newly appointed Data Protection Officer can also take on additional tasks if required to do so, depending wholly that there is no conflict of interest with GDPR compliance while completing the tasks.

For further information upon the GDPR and/or any Data Protection guidance please contact the team here at Security in Shredding.

Do Irish Companies need a Data Protection Officer? – Companies Ireland

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Companies in Ireland – the General Data Protection Regulation (GDPR).

Within the EU GDPR there is a mandate for certain companies including specific Companies operating in Ireland that a Data Protection Officer is appointed within their business.

This Data Protection Officer will be the “go to” person within Irish companies and will manage the responsibility for Data Protection Compliance.

Responsibilities for the Data Protection Officer include but are not limited to;

  • Monitoring the company’s compliance with The Data Protection Law, managing training of staff for data protection and carrying out audits within the Organisation.
  • Providing advice to the Organisation relating to their obligations under the GDPR
  • Acting as the main contact point within the Organisation for the local Data Protection Authority (The Data Protection Commissioner)

Not all Irish companies will require to have an appointed DPO.

The circumstances listed below will require companies in Ireland will have a DPO;

  • Public Authorities processing public data (except for courts in their judicial capacity)
  • The Company in Ireland has a core activity which involve data processing operations and “require regular monitoring of data subjects on a large scale
  • The core activities of the organisation involve the processing of sensitive personal data on a large scale.

The specific size of the above listed processing activity is not detailed within the GDPR. There is not identifiable cut off point but it would be advised that Irish Companies to act on the side of caution rather than face the extreme financial sanctions for breaking the Law.

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Under Article 58 of the GDPR, in Ireland, the Office of The Data Protection Commissioner will be able to fine Irish companies who are found guilty of a data breach. Article 58 does not differentiate between an accidental breach and a deliberate breach. Fines for a data breach have been increased to a maximum of 20 million Euro or 4% of their global turnover, whichever is the larger.

If there was ever an appropriate time for Irish Companies to review all of their data processing activities, identify to whom they are releasing data to both digital data and paper data, it is now before the fines are in place and enforced.

Within the GDPR, a single DPO can represent multiple organisations and does not have to be a member of staff belonging to the specific Company. Therefore, several organisations can collectively appoint one DPO to represent their combined interests.

Currently it is clear to see through research conducted that the expected compliance is not matched by the level of knowledge and awareness within the market. An underestimated figure of 28,000 Data Protection Officers will need to be appointed throughout Europe before the GDPR becomes law.

For more information upon compliance with the GDPR please contact the Security in Shredding team for assistance.

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How college students can protect their identity – Presidential Election or not

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While the US presidential election is heating up as it comes to the closing weeks, identity theft is still being committed at seriously high rates.

In this article we will take you away from the US Republic and Democrat debates, campaigns and news to highlight some handy tips for college students to protect their identity. It is more than simply availing of a confidential paper shredding service or completing your document destruction at home with an onsite paper shredding service

Amongst all of the people that are vulnerable of being victim of identity theft, college students are possible the highest risk sample. All young and mature students need to be made aware of this so they are armed with the appropriate information to protect themselves and their identity.

Even with the majority of students across the world tending to be “strapped for cash” this does not dis-incentivise these thieves from attempting to steal their identity. In the majority of cases these thieves only want to take advantage of a clean credit record. Below there some brief points on how students can become aware and safe against identity theft.

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  1. Always ensure that personal sensitive mail is only sent to your personal email address. College emails can be extremely vulnerable to hacking. When your old computers are being replaced, always avail of a hard-drive shredding service where the data bearing hard-drive is securely destroyed and the data is irretrievable.
  1. Store important documents under lock and key. Keep them safe and secure and once you no longer require them always, always have them securely destroyed through a shredding company. Never just throw these document away, there are a number of solutions available to have these document destroyed. Examples would be an onsite paper shredding service, an offsite paper shredding service as long as the service is certified for confidential data destruction service
  1. Never allow other people to borrow your credit card, even if it is a family member. Another handy point is to never be a co-signer for any loans.
  1. Always have up to date anti-virus on your computer devices.
  1. Credit card and debit card statements, review regularly for any suspicious activity.
  1. Only shop on familiar websites. You should always be certain that the business is legitimate.

For any further information upon how to protect your identity please contact one of the Security in Shredding team and visit our website www.securityinshredding.com

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Five tips for Data Protection Compliance

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With the introduction of The General Data Protection Regulation this year it is essential for Organisations to know that they are complying with the legislation. The first step in compliance is awareness and this article will give a brief overview of some tips to take into account to protect your Organisation. From data consent to third party data processing such as a confidential paper shredding service, I aim to guide you in the right direction.

A. Consent

Always obtain the data subjects consent prior to holding or using their personal data. All forms both physical and web-based which are designed to gather personal information should contain a statement detailing what the information is to be used for.

B. Sensitive data

When dealing with sensitive personal (race, political opinion, mental health etc.) data additional measures should be in place to ensure the security of the data. When this data has reached its end of life always securely destroy the data through a paper shredding service.

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C. Individual rights

Be aware of individual’s rights when dealing with information held upon them. If preparing reports always be aware that individuals have the right to see all personal data held about them which also includes emails and informal notes that have not gone through your document shredding service in place.

D. Review files

Data should only be retained when and where absolutely necessary. Securely disposal of the data once it is no longer required through an onsite paper shredding service and/or an offsite shredding service with a data processing firm and under contract. Establish and record regular reviews of the data in your control.

E. Secure disposal of records

When discarding waste data in paper format it is imperative to treat them confidentially. Never discard end of life data with conventional recycling streams. Waste paper data is not the same as general sorted office waste (SOW) before it is destroyed due to the fines and penalties attached to them for a breach. Always hire a professional paper shredding company to secure shred all documents and receive a certificate of data processing. The same applies to waste electronic data carriers such as hard-drives, always securely destroy them through a hard drive shredding service.

For any advice upon data protection and making your Organisation compliant please do not hesitate to contact one of our team through our website www.securityinshredding.com.

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