Tag Archives: document shredding limerick

Earth Day – Friday 22nd April 2016

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Shredding Event & recycling

A paper shredding event in Limerick today. Recycling office paper is one of the simplest ways a workplace can do its bit to contribute to helping protect the environment and celebrate Earth Day 2016.

Security in Shredding is assisting Limerick City and County Council by participating in a waste prevention and recycling event at Mungret Recycling Centre from 1pm to 3pm. Not only are the members of Security in Shredding team going to be there to destroy your confidential documents but they will be there to assist both householders and SME’s with any questions they may have regarding the importance of data protection.

The question we need to ask ourselves is does your recycling process protect your confidential information?

“Earth Day was started in 1970 as a way to focus attention on the environmental problems on our planet. This year the Council is holding an event focusing on the 5 R’s, namely Rethink, Reuse, Restore, Repair and Recycle.”

In 1970, the movement gave voice to an emerging consciousness, channelling human energy toward environmental issues. Forty-six years later, we continue to lead with groundbreaking ideas and events throughout the country.

As security breaches are at an all-time high, it is extremely important that every workplace makes data security a priority in the day to day running of their business and incorporate green office strategies and resourcefulness in the actions and celebration of Earth Day every year.

This great public event provides SME’s and householders with a great opportunity to have their confidential paper material shredded on-site to promote Earth Day and the importance of Data Protection. “Shredded paper recycling, for example, saves trees. In fact, every two consoles of shredded and recycled paper saves one tree.”

So call down to Mungret Recycling Centre on the 22nd of April 2016 and avail of the fantastic facilities that are available to celebrate Earth Day 2016.

Security in Shredding look forward to meeting you there and answering any questions you may have. Join in on the conversation at @securityinshred

Shredding Documents Before Recycling Them

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Data Protection, Paper Shredding, limeirck paper shredding

Paper data still plays a major part of industrial paper shredding. It is important that you are Shredding confidential paper before it is put into recycling. This is to ensure that your data is protected and cannot be viewed by public eye.

Paper like any other recycling is often left in the blue bin outside your home or business for it to be collected. This is a common practice and nothing wrong with it. If your recycling contains documents of a personal nature and or sensitive data nor for public knowledge, how it is disposed needs to be taken into consideration.

It is quite easy to access anything contained in these bins and within an urban area someone in a “white van” and a high vis jacket could pull up and throw these bags into the van. What they do with these documents may be unclear but can be malicious intent. Having the documents shredded before it is recycled will increase your data security.

Shredding Documents

A good practice for your business to incorporate is to shred your document before you put them into recycling bin. Also to be aware that a simple office shredder does NOT provide adequate data destruction. This data can be reconstructed. An industrial paper shredding service provides you with secure paper shredding. Incorporating a service to handle and destroy your documents should be used.

Scheduled Onsite Collection

A reputable shredding service will provide you with a collection service to handle and securely destroy documents you have. Ringing your shredding service provider and organising a collection at a time specified by you will ensure that you know when your documents are to be transferred.

A shredding service can provide you with sealed bags for collection and shred them in off site paper destruction location. A shredding service can also provide onsite shredding service with their specially designed trucks to handle and destroy these documents.

Data Protection

Under the EU directive the data protection act and the data protection commissioner are governing bodies in place to ensure that businesses handle data correctly and ensure sensitive data is used in a correct manner.

For more information on a reputable shredding service in Ireland please visit:

https://www.securityinshredding.com/

Responding To Data Breaches

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Secure Paper Shredding Hard Drive Shredding WEEE Destruction

Paper Data;

Without a confidential document shredding service in place for shredding documents and media devices. Your company or business may become under scrutiny for not having these defensive measures in place to begin with.

It is common practice for a business to securely deal with paper documents in its handling, who can access it and how it is destroyed. Most businesses and organisations will incorporate a reputable paper shredding service and these processes are all above board.

Digital Data;

This trend is still widely used but not with the increase in use of mobile devices globally. Digital Data has become the preferred use of displaying data. How this information is used and the potential of this information being misused. Issues regarding digital use to be an “IT issue” but this is now no longer the case. Data Breaches and leaks have become more and more common due to lack of cyber protections in place. Lack of knowledge for one about cyber security is one factor that causes these issues.

Data Protection

A Data Protection strategy for digital and paper documents must be implemented throughout a business. There are governing bodies in place and bodies localised to your business and is worth knowing what procedures are in place for data protection. In Ireland the Data Protection Commissioner is a governing body directive from the EU.

“The office of the Data Protection Commissioner is established under the 1988 Data Protection Act.  The Data Protection Amendment Act, 2003, updated the legislation, implementing the provisions of EU Directive 95/46. The Acts set out the general principle that individuals should be in a position to control how data relating to them is used.”

The DPC provides guidelines for data protection and methods. If these measures are in place before a data breach occurs, it can save face for a business reputation and wont be scrutinised for not having these measurements in place to begin with.

The DPC site offers guidelines regarding Data Security both physically and digitally and the guidelines can be viewed here.

https://www.dataprotection.ie/docs/Guidance-Material-Menu-Page/m/219.htm

An Industrial Paper Shredding Service will provide you with credible Data Protection service please visit our site for more information:

Email us at info@securityinshredding.com

Protecting Personal and Work Devices

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secure data

All electronic devices can potentially suffer from Data Breaches if not protected correctly. The breach can be in violation of Data Protection laws if the Data Protection Commissioner is not informed. Secure document destruction is an important part of business and organisation incorporate.

A recent event involving a personal computer used in a federal building that contained details of child support accounts, and social security details and other hard drives that may have contained user details.

A US watchdog wrote an open letter to the federal government asking why staff member was able to use a personal device to access these details, given that it violates the security policy. The letter continues and mentions other Data Breaches in government buildings and the lack of Data Protection.

Situations like this increasingly more common and not just government buildings. Bank account details have being breached. Online accounts to various sites have being breached and this happens on a global scale. You will hear that the breach occurred because someone left a device behind them. Be it the seat of a train home from work, a USB key dropped in a cafe.

The human error of forgetting something is not the problem (we all forget things from time to time), but the issue is the data contained on these devices and the lack of protection in place especially devices with sensitive data.

Company Policy

It is worth knowing your company polices on weather or not personal devices are allowed to conduct business actions. Also if using company devices weather or not you can use personal applications on them. It is important to know this. We live in a time of technology and information being widely available and with the increased usage there is also the potential of breaches.

How these breaches occur will can vary but there are common factors and technology is written with a universal language.

  • Ask your IT specialist on what to look out for when using the device
  • Research good practices online
  • Enalble location of device if appliable in case it is misplaced.
  • Encrypt devices where possible including mobile devices and USB keys
  • Be aware of what information is stored on a device (paper or electronic) and the potential breach that could occur if misplaced.

A confidential shredding service will also improve your Data Security and provide you with methods for protecting your device. Please visit our site for more information:

https://www.securityinshredding.com/

The Disadvantages of Office Shredders

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Paper Shredding

Data Breaches and Data Security go hand in hand and a incorporating a confidential shredding service will benefit you and your business significantly.

As a result of people becoming increasingly aware and vigilant of their confidential data and conscious of what readable files are disposed off in their bins, small office shredders are consequently on the rise. Many offices have an office shredder tucked in the corner or next to the printer; but in reality these small devices are putting your employees at risk, draining your time, compromising your security and also shredding your money so to speak.

Whereas if you outsource the destruction of your documents to a certified data destruction professional you are eliminating the length of time an employee has to spend feeding the small office shredder, eliminating a data breach, managing your end of life documents efficiently and appropriately reducing the amount of down time an employee spends in the working day.

Is an office shredder safe?

An office shredder is no shortage of blades, cutting knives and teeth moving at a few thousand RPM and it is usually placed in an easy to access area for people to use it. An office shredder cannot tell the difference between a paper and other items, such as:

  • Stray clothing e.g. ties, blouses/ shirts
  • Jewellery
  • Long sleeves
  • Fingers
  • Hair

People don’t realise that if a piece of paper gets stuck in a shredder; most people go to the power point to turn it off. What if it is battery powered? Would you know the shredder was completely powered off?

It’s easy to see how with no training, such a simple device can be a danger to a first-time user.

Time Consuming

The typical office shredder will boast a shredding power of between 3-5 sheets at a time, sounds acceptable but if one is shredding a 30, 50 or 100 page document will soon become a wearisome and time consuming task. Office shredder Manuals will have illustrated  that staples, paper clips or other tough bindings must be removed prior to shredding. Taking these out one by one and checking through pages and pages of paper for stray staples or clips is more time consuming than one might think.

Confidentiality

Why shred the documents you might ask?; The primary reason for shredding your documents should be to maintain confidentiality and security and ensure zero data breaches occur. Many standard budget shredders will cut paper into roughly 40-50 strips, which may seem like a lot, but it wouldn’t take a smart and determined criminal too long to re-assemble 50 strips of an A4 piece of paper and restore it to a legible condition.

Therefore by employing a registered Data Processor whom is a certified shredding service professional to complete all your data destruction requirements; will not only free up employee time but eliminate risk of a data breach and maintain the high level confidentiality that you require.

Cost

It’s difficult to put a cost figure on the security of your information, which is why a professional, efficient and secure shredding service is always advised. The actual cost of an office shredder may initially appear as a cheap investment in comparison to the cost of the services of a certified, registered shredding service provider but from employing a Data destruction service provider you will have little or no employee down-time, guaranteed destruction of documents and 100% total piece of mind.

The shredding service provider removes the shredded paper material from the clients location and transports the shredded material to the licensed waste recycling facility and off-loads the material as part of the cost.

If you’re thinking of making the change from an office shredder to a registered, certified, professional data destruction service provider, you can contact us for our professional advice and affordable prices.

For information on a confidential shredding service please visit:

https://www.securityinshredding.com/

When To Disclose A Data Breach

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iCloud security wake-up call, data brach

Secure document destruction methods must be in place to comply with Data Protection laws. A confidential document destruction service will benefit your business and its Data Protection.

Technology has brought us accessibility to a global market and small businesses have benefited greatly from this boom in technology. With a greater number of devices connected to an online service has also meant that a increase in the number of cyber attacks. Small businesses in particular are now being targeted.

A report from the Wall Street Journal has shown that small law firms are targeted the most due to the potential high profile client base they may have. That being said law firms do not usually hold social security information and the information obtained by hackers may not be beneficial to them.

Under American law, law firms are required to inform the public that a breach has occurred.

Data Protection Commissioner

Under Irish law the Data Protection commissioner has Data Breach guidelines for you and your business to follow. If a breach occurs it is paramount that the matter is dealt with swiftly to minimise damage. Data Protection Commissioner data breach guidelines can be found at the link below.

https://www.dataprotection.ie/docs/Data-Breach-Handling/901.htm

The document informs you on what steps to take if a breach has occurred. With this guide you can easily follow the steps needed to take and the information to provide when informing the Data Protection commissioner.

“Failure to comply with these obligations can result in a criminal prosecution with fines up to €5,000 indictment €250,000 per offence.” 

The document also state “Prevention is better than cure.” Setting up company policies and practices for handling of sensitive data should be implemented immediately. A reputable Shredding Service will also improve Data Security within your company. A shredding service will be able to provide an onsite shredding service. Confidential shredding is paramount to shredding services.

A reputable shredding service will comply with the protocols provided by the Data Protection Commissioner. It is a governing body to help protect your personal data and the data of others.

Please visit our site for more information on a Confidential Shredding Service:

https://www.securityinshredding.com/

Full Article Wall Street Journal Report:

https://blogs.wsj.com/law/2016/03/30/when-do-law-firms-have-to-disclose-data-breaches/ 

 

Data Protection Ireland Today

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Data proccesser and data commissioner

Secure document destruction in Ireland can come in the form of an onsite paper shredding service or an off site paper shredding service. Data comes in many forms and The Data protection Act is in place to ensure that this data is protected.

Data Protection is a vital for a business to succeed and remain in business. If customers or users know that your service does not protect your data. It will be a massive loss to business and business reputation. Your business can suffer from a severe penalty for not protecting your data.

An interesting article written by Colm Gorey titled “3 issues defining data protection in Ireland today”   The issues discussed are relevant to today’s business. The 3 topics discussed were:

  1. ISO 27018: Cloud computing privacy standard – one year on

  2. Personal data and your right to access it — Ireland vs the UK

  3. Challenges to data protection under the internet of things

The first point talks about the governing of personal data through cloud based systems. Standards have being created to ensure the protection of data and were received well by Data Security experts. The ISO 27018 standard can be read here. Cloud computing has become a major asset to business functionality and knowing what cloud based systems are doing with your data should be investigated and researched when changes if any occur.

The second point refers to Irish and English law. Although both countries have similarities the law for each country does vary and in particular with personal data and access to it. Your business must abide by the rules in place of the country it is based in. A good example of how country laws differ can be read at this link.

Awards of Damages for Data Protection Breaches – UK and Irish Approaches Contrasted

Thirdly the internet of things (IOT) refers to the general use of internet and internet services. Governments and official bodies are trying to develop ideas or frameworks that will regulate the internet of things. What has happened is the EU 28 data protection bodies.

for more information on data protection and a confidential shredding service please visit: https://www.securityinshredding.com/

 

 

Data Protection A Human Right

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Amnesty International Data Protection a Human Right

Confidential document destruction services are vital part of business data protection. paper shredders / shredding services in Ireland have governing bodies in place to enforce and ensure people are complying with Data Protections laws.

“Encryption is a basic prerequisite for privacy and free speech in the digital age. Banning encryption is like banning envelopes and curtains. It takes away a basic tool for keeping your private life private,” said Sherif Elsayed-Ali, Amnesty International’s Deputy Director for Global Issues.

It can be hard to comprehend the benefit of encryption when using a device. What happens in the background on devices and applications can even confuse even the most informed individual. The above statement from Elsayed does put it into perspective. With a major organisation such a Amnesty international in support for data protection, ensuring your business protects its data needs to be paramount.

The Data Protection Act is an EU standard that ensures that the access and movement of personal data is protected accordingly. These standards are in place to protect your personal information. Online usage has grown and is still growing. Access to online services and devices to use it are widely available in particular mobile devices are now becoming the no.1 method of transactions for e-commerce sites.

Using these sites or services requires and stores personal data and this data is sensitive and businesses must ensure that this data is protected. If a business does not secure its data it can be ruin a companies reputation and not to mention the penalties for a data breach from unsecured data.

There are many ways to store and display data. Weather it is electronically or paper, if it contains sensitive data it needs to be stored and destroyed securely. A document destruction service should be sought when destroying documents. A simple office shredder will not securely destroy your documents.

Media devices such as hard drives if being replaced or recycled should be destroyed if they contain sensitive data. Wiping the drive or formatting the drive does not remove the data entirely and can be retrieved.

A Din 66399 Standard is a standard set for paper shredding. This standard ensures the highest security when shredding documents and devices. When hiring a reputable shredding service this standard should be sought after.

For more information on a confidential shredding service please visit:  https://www.securityinshredding.com/

Read Amnesty International full report here:

https://www.amnestyusa.org/research/reports/encryption-a-matter-of-human-rights

Data Protection And Data Encryption

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secure data

Industrial paper shredding of private documents should be destroyed by a secure paper shredding service. Shredding paper is among one method of Data Protection.

In light of the recent event involving the F.B.I and Apple involving Apple’s security feature on the iPhone 6’s data encryption and fail-safes. With the iPhone once a passcode is entered incorrectly 10 times, the phone is then locked and the data cannot be retrieved by anyone other than the owner. Apple do not have access to the user’s phone. Any current mobile or electronic device will have encryption available.

Now more than ever companies and organisations need to be aware of the devices they use and what security and encryption they are using. Encryption protects your data on devices. It essentially scrambles data from anyone trying to access the data. A password or code is usually the only way to view the data.

It is worth knowing what encryption if any do software programmes use. Unencrypted data can be accessed by people with a little bit of know how. Data Protection is vital part of business as data breaches will have a hefty penalty if a breach occurs they occur.

Any media device your organisation uses, that is being replaced should be destroyed by a shredding service. WEEE Ireland is a recycling service for electronic devices and batteries. All digital data stored on a device should be destroyed if the device is no longer in use. A reputable shredding service will destroy these devices in the correct manner.

Information on WEEE Recycling https://www.weeeireland.ie/

Simple things to remember when using electronic devices can massively improve on your security. These methods are often overlooked and hackers and criminals will prey on these oversights as the vast majority of electronic breaches can be broken down to human error. The following methods can improve your data security:

  1. Passcode on your mobile and electronic device
  2. Ensure that software used has encryption on data
  3. Use various passcodes on your devices to ensure security
  4. Destroy your devices when no longer needed

For more information on media destruction visit https://www.securityinshredding.com/

For information on device destruction visit https://www.securityinshredding.com/it-media-destruction.php

Keeping you Identity Safe – Paper Shredding Limerick

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paper shredding limerick, confidential shredding, limerick shredding service

No matter what your career, your financial standing, association involvements and tolerance for privacy it can be detrimental for you to have your identity stolen. When looking at data privacy and data protection there are lists of methods to ensure your safety for both physical data (paper records) and digital data (Online privacy). Examples of these would be data protection training, secure paper shredding, document shredding, hard-drive destruction, hiring EN 15713 certified vendors, purchasing security software and ensuring effective firewalls are in place to name a few.

We know today that the majority of data breaches and identity theft occurs online as it is easier and more efficient for criminals to source personal information without being detected and leaving a trace. This is a new and ever evolving effort for security providers and legislators to battle with in an attempt to succeed against the online data theft crimes.

However, with that in mind it is time to think about the high levels of data theft crimes that we have experienced for years and continue to experience today through bad guys impersonating their victims in return for financial gain. These crimes have been committed as long as confidential identity documents have existed. Precise and measured management is required on order to truly battle against identity theft from paper documents with the key stone being a paper shredding Limerick system, it is not only limited to The Limerick area, firms from right across the Country need to construct/purchase and implement a confidential paper shredding system to manage waste paper documents.

The hard truth is that all of our identities are linked to paper that in turn require a confidential paper shredding service. Simply having copies of the confidential documents can be all that is needed in order to pose as them. Once you can pose as someone you can claim benefits, raise loans and apply for credit cards. One single document could be worth hundreds of thousands of Euro to the right person with criminal intentions. A Limerick paper shredding service through professional vendors that are registered with the required regulatory body is an essential activity for both business and individuals in today’s economy.

The slowdown in the economy, seen the introduction of financing options from product providers such as car dealerships. This development has increased the risk of a identify theft occurring as it requires specific training for any employee to be able to identify a fraudulent request for financing.

Not all identity theft through paper documents is for money, though. A famous example is actor Wallace Ford, who acquired documents including a passport in the name of his dead friend and lived a fake life for thirty years until his death in 1966.

To battle and protect yourselves from data breaches and receiving fines and penalties hire a paper shredding Limerick vendor who has the expertise and certification that will ensure that you are protected from such breaches occurring.

Never enter waste paper into recycling bins and never allow waste vendors to “manage” your waste paper data in order to maintain confidentiality of your data and protect you and your Company’s image.Data Protection, Paper Shredding, limeirck paper shredding