Tag Archives: document shredding

Shredding Documents Before Recycling Them

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Data Protection, Paper Shredding, limeirck paper shredding

Paper data still plays a major part of industrial paper shredding. It is important that you are Shredding confidential paper before it is put into recycling. This is to ensure that your data is protected and cannot be viewed by public eye.

Paper like any other recycling is often left in the blue bin outside your home or business for it to be collected. This is a common practice and nothing wrong with it. If your recycling contains documents of a personal nature and or sensitive data nor for public knowledge, how it is disposed needs to be taken into consideration.

It is quite easy to access anything contained in these bins and within an urban area someone in a “white van” and a high vis jacket could pull up and throw these bags into the van. What they do with these documents may be unclear but can be malicious intent. Having the documents shredded before it is recycled will increase your data security.

Shredding Documents

A good practice for your business to incorporate is to shred your document before you put them into recycling bin. Also to be aware that a simple office shredder does NOT provide adequate data destruction. This data can be reconstructed. An industrial paper shredding service provides you with secure paper shredding. Incorporating a service to handle and destroy your documents should be used.

Scheduled Onsite Collection

A reputable shredding service will provide you with a collection service to handle and securely destroy documents you have. Ringing your shredding service provider and organising a collection at a time specified by you will ensure that you know when your documents are to be transferred.

A shredding service can provide you with sealed bags for collection and shred them in off site paper destruction location. A shredding service can also provide onsite shredding service with their specially designed trucks to handle and destroy these documents.

Data Protection

Under the EU directive the data protection act and the data protection commissioner are governing bodies in place to ensure that businesses handle data correctly and ensure sensitive data is used in a correct manner.

For more information on a reputable shredding service in Ireland please visit:

https://www.securityinshredding.com/

The Disadvantages of Office Shredders

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Paper Shredding

Data Breaches and Data Security go hand in hand and a incorporating a confidential shredding service will benefit you and your business significantly.

As a result of people becoming increasingly aware and vigilant of their confidential data and conscious of what readable files are disposed off in their bins, small office shredders are consequently on the rise. Many offices have an office shredder tucked in the corner or next to the printer; but in reality these small devices are putting your employees at risk, draining your time, compromising your security and also shredding your money so to speak.

Whereas if you outsource the destruction of your documents to a certified data destruction professional you are eliminating the length of time an employee has to spend feeding the small office shredder, eliminating a data breach, managing your end of life documents efficiently and appropriately reducing the amount of down time an employee spends in the working day.

Is an office shredder safe?

An office shredder is no shortage of blades, cutting knives and teeth moving at a few thousand RPM and it is usually placed in an easy to access area for people to use it. An office shredder cannot tell the difference between a paper and other items, such as:

  • Stray clothing e.g. ties, blouses/ shirts
  • Jewellery
  • Long sleeves
  • Fingers
  • Hair

People don’t realise that if a piece of paper gets stuck in a shredder; most people go to the power point to turn it off. What if it is battery powered? Would you know the shredder was completely powered off?

It’s easy to see how with no training, such a simple device can be a danger to a first-time user.

Time Consuming

The typical office shredder will boast a shredding power of between 3-5 sheets at a time, sounds acceptable but if one is shredding a 30, 50 or 100 page document will soon become a wearisome and time consuming task. Office shredder Manuals will have illustrated  that staples, paper clips or other tough bindings must be removed prior to shredding. Taking these out one by one and checking through pages and pages of paper for stray staples or clips is more time consuming than one might think.

Confidentiality

Why shred the documents you might ask?; The primary reason for shredding your documents should be to maintain confidentiality and security and ensure zero data breaches occur. Many standard budget shredders will cut paper into roughly 40-50 strips, which may seem like a lot, but it wouldn’t take a smart and determined criminal too long to re-assemble 50 strips of an A4 piece of paper and restore it to a legible condition.

Therefore by employing a registered Data Processor whom is a certified shredding service professional to complete all your data destruction requirements; will not only free up employee time but eliminate risk of a data breach and maintain the high level confidentiality that you require.

Cost

It’s difficult to put a cost figure on the security of your information, which is why a professional, efficient and secure shredding service is always advised. The actual cost of an office shredder may initially appear as a cheap investment in comparison to the cost of the services of a certified, registered shredding service provider but from employing a Data destruction service provider you will have little or no employee down-time, guaranteed destruction of documents and 100% total piece of mind.

The shredding service provider removes the shredded paper material from the clients location and transports the shredded material to the licensed waste recycling facility and off-loads the material as part of the cost.

If you’re thinking of making the change from an office shredder to a registered, certified, professional data destruction service provider, you can contact us for our professional advice and affordable prices.

For information on a confidential shredding service please visit:

https://www.securityinshredding.com/

Data Protection A Human Right

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Amnesty International Data Protection a Human Right

Confidential document destruction services are vital part of business data protection. paper shredders / shredding services in Ireland have governing bodies in place to enforce and ensure people are complying with Data Protections laws.

“Encryption is a basic prerequisite for privacy and free speech in the digital age. Banning encryption is like banning envelopes and curtains. It takes away a basic tool for keeping your private life private,” said Sherif Elsayed-Ali, Amnesty International’s Deputy Director for Global Issues.

It can be hard to comprehend the benefit of encryption when using a device. What happens in the background on devices and applications can even confuse even the most informed individual. The above statement from Elsayed does put it into perspective. With a major organisation such a Amnesty international in support for data protection, ensuring your business protects its data needs to be paramount.

The Data Protection Act is an EU standard that ensures that the access and movement of personal data is protected accordingly. These standards are in place to protect your personal information. Online usage has grown and is still growing. Access to online services and devices to use it are widely available in particular mobile devices are now becoming the no.1 method of transactions for e-commerce sites.

Using these sites or services requires and stores personal data and this data is sensitive and businesses must ensure that this data is protected. If a business does not secure its data it can be ruin a companies reputation and not to mention the penalties for a data breach from unsecured data.

There are many ways to store and display data. Weather it is electronically or paper, if it contains sensitive data it needs to be stored and destroyed securely. A document destruction service should be sought when destroying documents. A simple office shredder will not securely destroy your documents.

Media devices such as hard drives if being replaced or recycled should be destroyed if they contain sensitive data. Wiping the drive or formatting the drive does not remove the data entirely and can be retrieved.

A Din 66399 Standard is a standard set for paper shredding. This standard ensures the highest security when shredding documents and devices. When hiring a reputable shredding service this standard should be sought after.

For more information on a confidential shredding service please visit:  https://www.securityinshredding.com/

Read Amnesty International full report here:

https://www.amnestyusa.org/research/reports/encryption-a-matter-of-human-rights

Methods Aimed To Prevent A Data Breach Within An Organisation

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secure data, data security, document destruction

Along with a onsite paper destruction service, businesses on-line and electronic data can be vulnerable to a data breach if not adequately protected.

A data breach can occur from a small genuine mistake to a significant planned breach. In this article we will discuss methods any Organisation can take to help prevent a data breach occurring and in turn minimise the risks of experiencing negative public image and damaging press.

  • Training: All employees that handle sensitive documents and/or have control over/access to sensitive digital data should be trained appropriately. All employees should be made aware of the applicable Data Protection Act principles both at an Irish level and a European Level.  External obligation through legislation is important for all employees to be informed of however internal policies must be drawn up and communicated to all staff members.
  • Risk Assessment: All Organisations should conduct a risk assessment of their IT systems which in turn will help them to identify security threats and improve upon potential weaknesses.
  • Penetration Protection: Up to date anti malware software should be used to detect potential damaging malware on employee work devices. Periodic reviews should be complete to ensure that firewalls will defend against malware.
  • Encryption: All data inclusive of static data on external storage devices and data in motion which is data being sent between two separate devices should be encrypted. Encryption If information or devices are stolen; thieves will not be able to access the sensitive information.
  • Monitoring: We advise that employees should physically protect both electronic devices and paper records in their possession that contains sensitive data. While a Clean Desk Policy can help, it is sometimes difficult for an Organisation to ensure that employees keep their desk clean.
  • Control Access: Different members of an Organisation will need to access sensitive information at different times. Employees at each level should only have access to information that is relevant and required to their job. A secure ID system should be implemented within your Organisation that will only allow specific employees access to specific information whether it be on a device or on a paper record.

Physical Safeguards: Limit physical access to facilities where Company IT is housed. All hard drives and e-media should be securely destroyed in line with EN 15713 through a Data Processing firm when they are being replaced and/or updated. All organisation should partner with a document destruction expert that provides secure onsite paper shredding Dublin and secure offsite paper shredding Dublin. These data processing firms should have the capability to securely destroy both physical data held in paper format and digital data held on old hard-drives and data cartridges.

For more information please Email us : info@securityinshredding.com

Importance of Paper Shredding Dublin for Business

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Importance of Paper Shredding for Dublin

All businesses in Dublin and the surrounding regions will produce confidential paper from their daily activities. This paper may vary in kind, content, life cycle and legislative responsibility however, the risk will remain with your Organisation.

Within the general waste and recycling industry there is a “producer pays” slogan which means that the producer of the waste has the responsibility to dispose of the waste, in a Data Protection context it is similar where the Data Controller has full responsibility over the material and how it is destroyed through a shredding service and how it is to be disposed of once it has completed the document shredding process.

Whether it be onsite paper shredding Dublin and/or offsite paper shredding Dublin a professional service should be implemented in all organisations within all industries to minimise and eliminate where possible the risks of a data breach.

Document shredding Dublin is not the only method for Organisation to ensure compliance with the Law, there are also Nationwide paper shredding companies that can provide shredding services to clients right across the Island of Ireland.

History has taught us great lessons in the importance of Data Protection for businesses. We have seen companies lose thousands of Euros, destroy their trust with customers and in some cases go into receivership due to negligence with the management of data.

All it takes is one mistake for sensitive data to end up in the wrong hands which can be detrimental for your Business and the future of your business. With the aid of experienced well trained data processing professionals an annual costing can be calculated in order for your Organisation to implement a professional paper shredding Dublin service that in turn will protect your business going into the future.

Fraud has been and still is the fastest growing crime in Ireland and Globally and with this in mind it is essential for you and your Organisation to implement a professional Document Shredding Dublin service and make certain that you are abiding by the law surrounding your documents.

If you require any information upon any of the above, please contact www.securityinshredding.com and the compliance team will aid you in your query.

Or Email us : info@securityinshredding.com

What is the European Commission’s New Data Protection Framework proposal?

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The European Commission announced a proposed reform to The European Union’s Data Protection Framework On the 25th of January 2012. You can read the full press release here. 

EU Data Protection, Secure Paper Shredding, Data Processor Firm

EU Data Protection

Within the announcement The Commission stated that the current framework – known as the 19995 EU Data Protection Directive is outdated. The main reasons for the framework to be outdated are due to rapid technology change and globalisation. These points are important to consider when deciding upon the best option to securely destroy your sensitive paper data through a confidential paper shredding service. Whether the service will be an onsite paper shredding service or an on-demand offsite paper shredding service it is important to ensure that your paper shredding company is a Data processor. You can see the list of registered Irish data processing firms here.

The new Data Protection framework will be a regulation which means all member states will have to abide by the rules. The rules will go into effect two years after they have been adopted by the member countries which is expected to be in 2018-2019.

Security in Shredding Team.

Business Environment – What can be Recycled?

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recycling for business & paper shredding service

A secure document shredding service in the Limerick, Galway and Cork areas will provide you with the data security needed for document shredding. While also providing a recycling service for your business thus helping the environment.

Firstly, within a business it makes definite sense to recycle as reducing waste makes business sense. As all businesses run under the simple formula that is to maximise income and reduce costs, is necessity for business survival a clear achievable waste reduction and recycling plan performs as an aid to businesses in reaching their goals
and objectives effectively.

An organisation can save up to and above 25% on waste management costs with an effective waste reduction and recycling plans in operation. It is estimated that waste production can cost your business up to 4% of turnover and in some companies it can reach as high as 10%.


How Waste Reduction & Recycling Plans Benefit Businesses:

  1. Recycling services reduce net operating costs as recycling is a less expensive process than that of waste disposal.
  1. Waste reduction and recycling is a straight forward and simple task for an organisation to conduct once they have the right information and expertise helping them through. It takes a short period of time for an organisation to implement a waste reduction and recycling plan while the beneficial monetary savings will continue long into the future.
  1. Both customer and communities are aware when Organisations are environmentally friendly which in turn has a knock on effect relating to the company image and potential client perception of the organisation.
  1. The purchasing of re-manufactured goods and those manufactured with recycled content can save money and improve overall efficiency within an organisation.
  1. Through compliance schemes and compliant documentation companies can achieve awards in relation to their environmentally friendly practices which is an additional positive aspect to recycling for an organisation
  1. An organisation that is recycling ethically has the opportunity to benefit from making new business partners within various industries that have the common stance that recycling is an imperative aspect of their daily business.

 

Within the waste material produced by an organisation there are certain items that should be segregated from the main General Waste, Mixed Recycling Waste and Green Waste.
Segregated items would include Bulky Items and Hazardous Items.

Bulky Items Hazardous Items
Furniture Hazardous Chemicals
Mattresses Paint
Rock, Dirt, Concrete Used Oil
Appliances Propane Tanks
Tires Batteries

tyre-recycling
Once the items above are segregated the remaining waste is suitable for mixed recycling collections and general waste collections.
The list of materials an Organisation can recycle, re-use and/or purchase as re manufactured is vast and I have noted clearly below a list comprising of material that would be of benefit to an organisation when implementing efficient and effective recycling plans.

  • Aluminium foil and cans
  • Corrugated Cardboard Boxes
  • Class Containers, Bottles and Jars
  • Metal cans
  • Mixed paper, including magazines and junk mail
  • Newspapers
  • Paperboard Both White and Coloured
  • Hard plastics and Plastic Containers
  • Autos
  • Fluorescent Tubes
  • Metals
  • Plastic Bags
  • Tires

Organisations and businesses requiring information about the recycling can find out more by visiting https://www.repak.ie.

For more information on a paper shredding service in Limerick, Cork, Galway and Dublin areas please our site for more information.

Site: https://www.securityinshredding.com/