Tag Archives: Offsite Shredding

Should I Use “On Site” Or “Off Site” Shredding Services

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To Shred Here or Over There?

Deciding weather your base of operation should avail for off-site or on-site shredding, there are a few key points to consider. The difference with off-site shredding than on-site is that material is transported in locked bags, usually in locked containers, to our secure shredding facility. On-site shredding or mobile shredding, our truck comes to you, and the paper is shredded right there on the premises.

Which Is More Secure?

Comparing the two methods: Which one is more secure? What is the most environmentally friendly choice? What does each cost? What’s right for my business?

All good questions, which hopefully we will shed some light on for you. Most importantly when choosing one of the two, the decision should and must be yours. The vendor will provide the best information regarding which process to choose. You know the business and which method suits you more.

Data protection is vital for business success and reputation. Data breaches can and will occur if businesses and organisations do not protect their data adequately. Our on-site and off-site shredding services are completely secure.

Our mobile Shredding unit is specially designed to handle and destroy your documents securely and confidentially on-site. Our off-site shredding is also done securely and all data is handled by or trained and screened staff.

Both methods are done securely where on-site will give you the added bonus of physically seeing your documents destroyed, giving you great piece of mind.

Does Your Location Suit?

Depending on your business location will effect weather or not on-site or off-site shredding is the correct method. Things to consider:

  • noise and air pollution from the truck if in built up area
  • Accessibility of the truck to your premises
  • The quantity of material to be shredded.

All our shredding services, we provide a certificate of destruction once the destruction process has being complete. Off-site shredding, is same day shred to ensure your data is protected at all times.

Off-site shredding might be a better option for other customers. When a company has a high volume of information to shred, a mobile shredder may be too time-consuming or too small to complete the job all at once. This is especially true when purging numerous boxes of archived records.

Van collection & same day shredding.

Each box must be emptied into a cart, each cart holds about eight boxes, and it takes two minutes to lift, dump and return the cart to the ground.  All told it’s about five minutes to process a cart.  (In this case, even if you normally have on-site service, having a staff person follow the truck to witness the shredding at our facility is worth considering.)

Shredding Event & recycling

Environmental Bounus

Choosing one of our shredding services will help benefit the environment. There is a greater pressure from EPA & Local Authorities etc, to issue reports to them. It is more than just document shredding, you are also benefiting the environment when choosing Security in shredding.

So Which One Is For You?

If you have a small to medium amount of confidential material on a regular basis, or when you purge, on-site may be the right choice. There may be an issue due to time or space limitations or noise or fumes. Then consider off-site shredding. As you can see, there are a number of factors, and it’s not really “one size fits all.”

For more information regarding any of our services or what can or cannot be shredded, then email us at: info@securityinshredding.com

Why Outsource Paper Shredding? Galway Region

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Security In Shredding on site service

Are you looking for confidential shredding specialists in Galway? There are numerous paper shredders upon the marketplace for in-house destruction, but a precise one is only one that provides an audit-able and accountable trail for the client in addition to providing professional advice for your other documents or data which require to be securely destroyed.

If you are working in an organisation and have documents that are confidential and sensitive but you are unable to keep them anymore a professional data destruction service provider is the best option for you. It becomes essential to shred them through a confidential shredding service provider instead of inserting them in traditional recycling streams. Moreover, it’s difficult for you to keep all these documents safe in a secure location as it would cause a space management issue.

The best method to dispose – of all confidential data that is no longer required is to avail of the confidential paper shredding service of Galway Security in Shredding. Shredding service not only destroys confidential documents that are no longer required, but also assists in space management and ensures compliance with legislation on a data protection level and a waste management level. Outsourcing some professional shredding service will be a great choice for your confidential shredding requirements due to the following reasons

Security

Shred your confidential data in a specific and efficient manner. Paper shredding Galway is a service provider providing its eminent services which include paper shredding, document destruction, product shredding, hard – drive shredding and media shredding, and confidential waste disposal which is accessible across the Galway and Ireland region.

Price value

In – house shredding saves your money? Shredding services through a service provider are 25 – 40% inexpensive than in-house shredding which not only saves your money, but also provides a trustworthy appearance of the service provider and accountability for the client.

Environment

Confidential paper shredding services of Galway provides a featured service that disposes all the shredded data and destructed material at safe and allotted recycling facilities without any extra charges.

All material returns to the market as kitchen paper and other recycled products.

For more information email us at: info@securityinshedding.com

New Data Protection Laws Will Effect Limerick Businesses

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Data protection service AND DATA DESTRUCTION

At Security in shredding our confidential document shredding services complies with current Data Protection laws. Incorporating an industrial shredding service for your business will improves the business data security.

The new Data protection act or General Data Protection Regulation (GDPR) document was released recently. The GDPR will come into effect in 2018. Giving businesses 2 years to familiarise themselves with the new changes. You can view the official document here: EU Official GDPR Document

How Will This Effect You?

Even though all the implications of the GDPR are not known yet, one thing is certain: all employers will be affected by the GDPR. In addition, the GDPR will affect those businesses and government authorities which process personal data about customers, citizens, etc., other than for HR purposes. In the area of employment law, the GDPR also includes a provision authorising Member States to implement specific national provisions in connection with the protection of employee data.

There are still elements of the GDPR that will be familiar to you and a lot of provisions in the Data Protection Directive are re enacted in the GDPR. For example, employers and an employment contract, with this new regime, form the basis of the processing of various employee data. Similarly, employers should expect in the future to receive subject access requests from their employees. Separate data processor agreements must also, in the future, be entered into with external processors – such as IT services, personality & aptitude tests and payroll admin services.

secure document destruction limerick.

The GDPR also contains a number of elements which until now have not been generally used in Europe. By way of example, some data controllers are required to appoint a data protection officer to inform and advise the data controller in order to ensure compliance with the GDPR. The data protection officer will enjoy protection against dismissal. All government authorities and certain businesses must have a data protection officer.

There will also be a number of procedural requirements to replace the current notification procedure. This means, among other things, that data protection impact assessments will have to be prepared in certain contexts and that records must be kept of the personal data being processed and the purposes of such processing, etc.

In addition, there is a new requirement that government authorities and businesses must report any security breaches to the national data protection agencies on their own initiative.

Further, as a result of the GDPR, employees also have an increased focus on data protection. This is already being seen in, for instance, termination situations where privacy-related issues are raised by employees and their unions. In light of the GDPR, this trend is definitely not expected to diminish.

Security in Shredding Standard

At Security In shredding data security comes in many forms. Secure document shredding is one of those methods. Also providing up to date information and added security methods for businesses and organisations throughout Limerick city and Limerick county. Any questions or queries regarding our shredding service, then feel free to email us at info@securityinshredding.com

Paper Shredding Limerick & The Importance of Uniforms

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Security in Shredding Data Protection Law

Our data processing team operate a confidential shredding service in uniform throughout all our Limerick based clients. Uniforms also exist outside the workplace, Limerick GAA (the shannonsiders) iconic green jersey can also be considered a uniform. The reasons for wearing a uniform do have their benefits which are listed below.

Uniforms for Corporate Branding

Having a distinctive uniforms in the colours associated with the company can assist in the establishment of an impression in the mind of the consumer. Security in Shredding’s uniforms help to identify its employee’s as individuals who are associated with it and its services, and it helps to brand the company by distinguishing it from the competition. Consistency in employee’s appearance can create a positive impression on the customer and contribute to the projection of the Security in Shredding’s corporate image.

Uniforms for Portraying Competence

Uniforms can enable customers to identify employees eliminating the possibility of a customer mistakenly asking a member of the public for help. Employees wearing a uniform encourage confidence in the client by portraying the individual is a professional with service knowledge and an eagerness to help. A uniform puts the force of the corporate reputation behind the individual, making him look reliable and trustworthy as a company representative.

Uniforms to Promote Security

Just as a Gardaí or Army uniform identifies an officer, Security in Shredding’s uniform identifies its employees who are out onsite conducting a service call or delivery to a client’s premises.

Uniforms to Eliminate Dress Codes

Having a compulsory requirement for Security in Shredding’s employees to wear its uniform eliminates the need for creating and enforcing a dress code. Enforcing a dress code can lead to hard feelings on the part of employees who are told that their attire is not appropriate for the workplace.

Overall it is important to Security in Shredding that its employees are always dressed in uniform for their job roles and are neat and tidy at all times. Security in Shredding provide a professional and secure data destruction service nationwide.

secure document destruction limerick.

Your data security is our priority. We operate throughout Limerick and Limerick county. We also provide on site shredding in all major cites in Ireland. For more information on a secure document shredding service, please visit our site for more information.

Why Company’s Need To Address Improper Document & Data Disposal

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data destruction and collection service

Secure document shredding specialists deal with physical and digital data on a regular bases. How we handle this data is important to ensure confidentially. Confidential shredding and data protection go hand in hand to prevent data breaches occurring.

It is widely known that employees and hackers are biggest cause of data breaches. There have being high profile hacking cases involving employees inappropriately clicking on links that  permits the hackers access to the organisations network and software system.

In order to have an appropriate confidential document and data disposal system in place, you should firstly contact a service provider whom has ample experience in the industry with a 100% clean track record (i.e. an occurrence of zero data breaches). Such a Data Service Provider will be able to answer all your queries and concerns regarding how to implement a secure and efficient document management system – all the way to end of life documents as well as in-house training of staff and policies and procedures. “At the end of the day, you are relying on employees to manage confidential documents in a secure and confidential manner.”

privacy-data-security

In order for one to have piece of mind, a training programme should be established for the induction and on-going training (in-house) for the organisations employees. When the employees understand the importance of efficient and accurate Data Management and Data Protection Legislation; it minimises the risk of a data breach.

When the data reaches its end of life, it needs to be securely disposed of. This is where a certified professional Data Processor like Security in Shredding provides (at the clients choice) onsite and/or offsite data destruction. A company such as Security in Shredding are specialists in the entire area of Data Management. They have an unblemished record and provide a professional, certified and recognised data destruction services.

In order for an organisation to maximise compliance in the workplace, proper appropriate disposal of information has to be made easily accessible for the employee.

Security in Shredding do not recommend placing a recycling bin in close proximity to a printer of copying machine for example as employees can easily discard the unwanted copies or data into the recycling bin. However, Security in Shredding can implement secure lockable consoles throughout the building in specific locations as requested by the organisation and also in close proximity to the copying or printer machines.

If you wish to have a conversation with any of our Data Consultant Specialists, you can pick up the phone and dial +67 24848 or email us at info@securityinshredding.com.

Summer Holidays? Tips to Maintain Data Security When You Work

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data security when on holiday

Who doesn’t enjoy a holiday or time off. Scheduling a paper shredding service before the holiday or time off is recommended. This will help give a piece of mind that you are protecting your data and let you enjoy your holiday.

In today’s world employees pack their work tablets and have their smartphones with them when going on vacation/ holiday.

There are a number of employees who don’t like to fall behind in their work and like to stay connected wherever they travel to. This is possible due to the ever improving technology of wireless internet, smartphones, laptops, and tablets. These technologies have made it increasingly easier to work from home and from the side of the pool!!

But organisations may forget the importance of data security regarding these mobile devices. Many organisations have policies in place where by employees BYOD (bring your own device) and this permits the employee to use one single device for both work and personal purposes.

The upside is while employees remain productive outside of the office 24/7, the downside is that they can access corporate data from anywhere. The negative impact this will have is it increases the risk of data breach incidents and has created a whole new area of information security policies.

Security in Shredding have a few tips to ensure the confidential business information employee’s work on outside of the office remains secure;

  • Implement a Bring Your Own Device Policy and by doing so you are creating a culture in your organisation.
  • Implement a schedule regarding the organisations protection software whereby on set dates throughout the year the software is updated.
  • “Provide employee training and regular refresher training regarding information security best practises outside the office.”
  • Prior to leaving the office for a vacation, ensure to only take documents that are extremely necessary regardless of a hard copy of digital copy.
  • Only under extreme circumstances should you print confidential documents from electronic means outside the office.
  • If one must print off a hard copy, ensure that all documents are securely destroyed. At mentioned earlier scheduling a paper shredding or bag collection may be needed.

You can speak with a member of Security in Shredding’s Data Management Consultants for further information. Our mobile paper shredding service is available for scheduling.

 

Data Breach Incidents in Educational Institutions

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paper-vs-digital

Shredding companies in Ireland are employed by educational institutions such as colleges and universities. These institutions are considered easy targets because of their open structure and long information retention periods.

Data Breaches have occurred in educational institutions ranging from lost laptops with sensitive information to targeted cyber-attacks and student identification cards. There are lots of other confidential data that is useful to attackers beyond payment data and student records; such as employee records, patient health information and scientific research data. Paper shredding or document shredding will reduce the risk of data breaches

Negative public exposure regarding a breach will have a negative impact on the reputation of the educational institution as well as the enormous knock on effect it would have regarding peoples data. In order to minimise the risk of any size of a data breach a Risk Reduction Strategy must be established.

Security in Shredding recommend a number of methods to include in a Risk Reduction Strategy;

  1. “Data Security” has to become “second nature” within the colleges and universities from the top down. A Data Security Informational Event should be organised by the educational institutions to inform in a fun way, the students and employees the importance of data protection and data security. You could look upon this as a form of training – Knowledge is key.
  1. Make students and employees aware of the Data Security Policies and Procedures. Use means such as bulletin board, posters, newsletters etc.
  1. Regular risk assessments should be conduct on an on-going basis to identify where the gaps in information security exist and to establish and provide the solutions.
  1. Physical Security of all sensitive data is very important. Secure restricted authorised access for key personnel is an important measure to take to minimise the number of unauthorised access events.
  1. Maintain a “Clean Desk Policy” and place all sensitive paper records that is no-longer required in the lockable secure console that is provided by the contracted Data Destruction Service Provider such as Security in Shredding.
  1. Implement and utilise IT security tools such as firewalls, encryption, anti-virus software etc. It is important to protect both digital data and hard paper data.
  1. Establish and use a Document Management Process for the tracking of documents, generation, storage and destruction of documents.
  1. Use the professional secure recognised services of a registered data processor whom is an established Full Data Management Service Provider, such as Security in Shredding whom provides a complete secure chain of custody for your data needs.

If you would like to find out more about on site paper shredding and or off site paper shredding, contact Security in Shredding’s Data Consultant Team on 067 24848. They are glad to help.

Reasons why having a “Clear Desk” Policy is beneficial for businesses today

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confidential shredding, clean desk policy

A clear space, a clear mind. Paper shredding is a good habit to help clean up and also protect your data. Confidential document shredding service will help you clear out unwanted paper and documents that may have built up over the years.

(Shred your waste paper data)

It is the time of year for new beginnings, new healthy practices and in the business arena new accounting years. Even though we advocate best healthy practice we will now take a look at kick-starting some best practices for housekeeping within your place of work.

When looking around in your offices; are you looking at paper documents stacked in areas to be “Got to at some stage”, as we have begun new healthy habits in our personal lives it is also a great decision to look at implementing a clean desk policy also known as “waste paper procedure” within your offices.

Similar to a clean eating policy where you maintain clean and healthy macronutrients entering your body, a clean desk policy will direct your employees in maintaining a clean desk at all times during their working day.

We are all aware of the benefits of having a clean working area, “a tidy space equates to a tidy mind” however, a clean desk policy will also empower your Organisation to protect data in line with Data Protection Legislation.

Simple guidelines to protect your working data, whether the data is sensitive commercial data and/or personal sensitive data is to;

  1. Passwords and encryption upon electronic data carrier
  2. Have lockable cabinets within your office areas
  • Other suitable secure storage if/when required
  1. Once any of the data has been used and is no longer required you should insert it into secure consoles (Cabinets) awaiting destruction.

A well detailed and structured “Waste paper Procedure/Clean Desk Policy” really is of serious benefit to any Organisation and protects you in many ways such as;

  1. Saved money and resources
    Using a clean desk policy and having a certified vendor saves money upon downtime for staff in destroying old data
  2. Protect your Organisations Data and improve upon internal data flows

Detailing to staff that data digitalisation is the new company policy you will save money upon printing costs, increase efficiencies in data transfers and maintain business competitive with new data storage technologies.

  1. Data Protection law compliance
    It is essential for business to comply with the relevant Data Protection Laws in their jurisdictions, this includes not leaving it resting upon desks for casual bystanders to see the details; the Organisation in turn is protected from receiving for non-compliance fines and penalties
  2. Reduced data breach risk
    When private and sensitive information is protected from unauthorised view, there is less likelihood of information theft, fraud or a security breach, the costs of which can run into the £millions – in fines, reputation damage, and lost business
  3. Create a stronger reliability within your firm
    Ensuring that sensitive information is not left on desks will provide management with peace of mind that possible insider fraud is reduced to a minimum risk.
  4. Create a positive working environment
    As previously covered, a clean and tidy work space results in a clean and tidy mind enabling employees to be happy and consistent with their work duties and create an overall positive atmosphere within your workplace.

For more information, handy tips and beneficial help; Join the conversation on information security with Security in Shredding on Twitter @SecurityInShred.

Data Destruction What Is It?

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harddrive destruction, Media Destruction, Confidential Shredding Service

Off site document destruction and or onsite document destruction can be implemented for a purge clear out in business. Secure document shredding services in the Dublin area and throughout the country are necessary to comply with Data Protection laws.

Data destruction is the process of destroying data stored on tapes, hard disks and other forms of electronic media so that it is completely unreadable and cannot be accessed or used for unauthorized purposes. A good data destruction process in your company or business will ensure you are complying with data protection laws. Protecting sensitive data is paramount for a business and if data breaches occur a business or company will receive a hefty penalty if a breach occurs.

On Site Media Destruction Service

Incorporating a on site media destruction service to your daily business will benefit both you and your customers. In today’s market any form of a data leak or breach is a make or break for business and in particular for e-commerce businesses. A reputable confidential shredding service should be sought when the service is needed.

There are a number of reasons for getting your media and a good shredding service will be able to provide most of the following:

 

  • Hard Drive Shredding – Large Quantities

  • Data Erasure

  • Hard Drive Degaussing

  • Hard Drive Crushing

  • Hard Drive Shredding

  • Lockable Bins for Hard Drive Storage

  • Tape Destruction

  • Remote Employee Services

Off Site Media Destruction

Services needed do not always require an on site destruction. Medium to large businesses can avail of off site destruction service where bulk destruction can take place. A good and reputable shredding service would be able to accommodate this.

Knowing weather to go for a on site or off site service will come down to the business owner or manager and enquiring with the shredding service as to which option is recommended and most shredding services will offer free consultation.

Data Destruction Shredding Process

The shredding process of hard drives will occur in a secure environment and is destroyed beyond reconstruction to ensure its security Below is a video description of the shredding process.

 

For more information on Data Destruction and Data Protection or have any enquires about a confidential shredding service please visit:

https://www.securityinshredding.com/

 

The Importance Of Uniforms In An Office

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Security in Shredding Logo. 2014.

Onsite paper destruction and off site paper destruction in Ireland and in general should incorporate a uniform for a number of reasons.

Uniforms for Corporate Branding

Having a distinctive uniforms in the colours associated with the company can assist in the establishment of an impression in the mind of the consumer. Security in Shredding’s uniforms identifies its employee’s as individuals who are associated with it and its service’s, and it helps to brand the company by distinguishing it from the competition. Consistency in employee’s appearance can create a positive impression on the customer and contribute to the projection of the Security in Shredding’s corporate image.

Uniforms for Portraying Competence

Uniforms can enable customers to identify employees eliminating the possibility of a customer mistakenly asking a member of the public for help. Employees wearing a uniform encourage confidence in the client by portraying  the individual is a professional with service knowledge and a eagerness to help. A uniform puts the force of the corporate reputation behind the individual, making him look reliable and trustworthy as a company representative.

Uniforms to Promote Security

Just as a Gardaí or Army uniform identifies an officer, Security in Shredding’s uniform identifies its employee’s who are out onsite conducting a service call or delivery to a client’s premises.

Uniforms to Eliminate Dress Codes

Having a compulsory requirement for Security in Shredding’s employees to wear its uniform eliminates the need for creating and enforcing a dress code. Enforcing a dress code can lead to hard feelings on the part of employees who are told that their attire is not appropriate for the workplace.

Overall it is important to Security in Shredding that its employees are always dressed in uniform for their job roles and are neat and tidy at all times.

At Security In Shredding we apply these methods to our staff on with all onsite calls for both yours and our benefit.

For more information about Security In Shredding please visit:

https://www.securityinshredding.com/