Tag Archives: On site paper destruction

Protecting your online privacy – Top tips (Part 1 of 2)

Posted on by
Reply
onsite-shredding-paper-shredding-comapny-secure-shredding

Image source: techgoondu

Unlike information that is produced in paper format that can be gathered and destroyed through document shredding services Ireland or an in-house on site paper shredding facility, information in digital format on the internet can be far more difficult to destroy and delete.
This article will go through the first half of our top tips for protecting your information online.

Paper shredding Dublin, paper shredding Cork, Paper shredding Galway, Paper shredding Limerick, offsite paper shredding service Ireland, off site paper shredding service Ireland, Off site shredding service Ireland, mobile paper shredding Ireland
#1. Do not give your info away inadvertently

Many people are allowing their information to be recorded without even knowing it. In order to battle this problem, it is always a good idea to configure your web browser settings to best suit your requirements. Examples would be not to use a personal email address or your real personal details that you do not wish to share.

#2. Use cookie management software or turn on cookie notices

What are cookies? Well, they are small amounts of information that web sites store on your computer. In many cases they can be helpful for example, if you log into a website regularly such as a customer login to a paper shredding company website, the cookies can be usernames and passwords to save you from typing them in every time you log in to view your confidential shredding service information.
Other cookies can be identified for data mining purposes that will track ALL of your activity upon a given website. Most of these cookies can only be translated by the entity that made them. Many companies that manage online advertising are simply cookie sharing rings that track all of your activity to effectively market and advertise to you. If you are not aware of the cookies, you cannot protect yourself.

#3. Have a specific email account for tasks

When you may be mailing to an unknown account or posting to forums or newsgroups it is best to do this from a second “specific” email address. Addresses posted to public spaces are at high risk of being discovered by spammers. If your email begins to get inundated with spam that you cannot just securely shred to get rid of you can kill it off and start a new specific email for your more public activities.

#4. Do not share with unknown people

In conjunction with the developments of the internet, new brief friendships have increased proportionally also with many people “befriending” people that they do not actually know. Be careful because you are allowing them access to certain information upon yourself and if ever meeting in person do so in a public place. Information that should not be shared with new people immediately include but are not limited to; your place of work, your full name, your personal address, your contact number and your date of birth.
In the commercial sector, be aware of “befriending” on the short term as it is a common social engineering form of spying to get them to reveal personal information.

#5. Study privacy policies and seals

When looking at any website to do business with you should always be aware of their details relating to data privacy. Points to watch include, does the site have a posted privacy policy, does the site have a physical address or postal address. Read their policy carefully to decide if they are an entity to do business with.
Online information and Data Protection are of serious importance and awareness is key to your protection. If you are not aware you cannot protect yourself. I hope this article helps you in becoming aware and in turn more protected.
We will cover five more points in our next article that will wrap up or top tips for online privacy protection. For further information, please contact one of our team on info@securityinshredding.com

You can also follow us on
Twitter, YouTube, LinkedIn, Google+

Save

Save

Ireland Businesses – Top Six threats to Data Privacy

Posted on by
Reply

clear out shredding, onsite document shredding, on site document shredding, onsite shredding service Ireland, on site shredding service Ireland, onsite paper destruction, on site paper destruction, shredding confidential paper, confidential document shredding, confidential document destruction

All Businesses in operation in Limerick, Cork, Dublin, Galway and across Ireland will be aware of Data Breaches and the risks associated with them. A data breach can come in the form of a paper breach when failing to implement confidential document destruction and a digital breach when failing to have appropriate security procedures in place. The knock on negativity that an Organisation faces affects client relationships in addition to damaging your Company image.

In many cases due to DATA PROTECTION LAW your Organisation may be legally responsible to your customers. In this article I will go through my top six threats to Data Privacy for Organisations.

clear out shredding, onsite document shredding, on site document shredding, onsite shredding service Ireland, on site shredding service Ireland, onsite paper destruction, on site paper destruction, shredding confidential paper, confidential document shredding, confidential document destruction

Top SixThreats;

  1. Lack of Data Protocols

In many data breach cases it is found that there was a failure of the Organisation to have even the most basic protocols in place to minimise the loss of customer and employee data. Examples have been; a failure to have confidential paper stored in a secure location when not in use and waste paper material being destroyed through an onsite document shredding facility.

  1. Restricted access to information

A regular mistake by Organisations today both Public and Private is to restrict access to confidential information for employees. A simple “need to know” procedure is a great step in achieving data security.

  1. Failing client expectations

Within many Organisations there seems to be a free for all information sharing tendency. However, in today’s competitive environment business clients and public clients to given Organisations expect to have their information maintained securely. Various staff members with varying staff functions are not required to know one another data details. A simple contract inclusion at employment stage would reduce and minimise this non-required cross function data sharing tendency.

  1. Extended information gathering & sharing

There is an increasing trend in information gathering through online forms and “opt out” functions. This information may be shared among Organisations with no accurate business case to justify such sharing.

  1. Increases in technology

This point covers a multitude of technologies but I will mention two different kinds;

  1. Confidential document shredding – reconstruction technologies
  2. Online digital data technologies that part individuals from their personal information for fraudulent use.
  1. Lack of awareness

There is a concerning level ignorance or lack of knowledge from a Data Controller perspective and general public perspective when dealing with sensitive data.

Data Controllers may lack a degree of awareness of their data protection obligations, such examples can be failing to complete a clear out shredding process at the end of each calendar year or failing to have a confidential document destruction process in place for daily generated materials.

For more information on data privacy Email us at info@securityinshredding.com 

The Data Protection Commissioner phone no: +353 57 868 4800

Save

Save

Creating a Clean Desk Policy (Document Shredding Service)

Posted on by
Reply

Onsite shredding service, On site shredding service, Onsite paper destruction, On site paper destruction, shredding documents, document shredding servicesBefore we go into the specifics of your Document shredding services Ireland whether you are receiving an Onsite shredding service Ireland or allocating staff for shredding documents it is good to be familiar with a Clean Desk Policy and how to implement it successfully.

What is a Clean Desk Policy?

Well it is exactly what it says on your Data Protection Tin. It is an information security policy where all staff are to maintain a clean desk environment. We are all too used to a scenario of coming and going to the printer, taking notes from meetings, answering phone calls and responding to emails and before you know it your office desk has sensitive documents pilling up. We do not always place the importance of onsite destruction of that data into our busy days and we often tend to prioritise other activities.

Well with the introduction of New Data Protection Legislation increasing fines up to 20 MILLION EURO the priority for document shredding services to be in place has become No. 1, whether it is an onsite shredding service or an onsite paper destruction system implemented it simply has to be done and done correctly.

Document shredding services, shredding documents, on site paper destruction, onsite paper destruction, On site shredding service, Onsite shredding service

 How to create the Clean Desk Policy (Onsite paper shredding)

It is recommended that all staff are made aware of the clean desk policy and the importance for maintaining their tidy environment and using your on site shredding service to get rid of unwanted and unneeded documents.

We at Security in Shredding constantly advice our clients to use our Triple “S” method for creating their clean desk policy successfully.

SCHEDULE your Day!!

First thing in the morning, all employees are to plan their day and/or make any needed amendments from planning made the previous day. Just keep things that are required on your desk and anything unneeded should be segregated and destroyed through your onsite shredding service. It will only take a few minutes but an accurate schedule is invaluable.

Document shredding services, Shredding documents, On site paper destruction, ON site shredding service, Onsite shredding service

Keep SAFE/SECURE!!

Never leave your desk with sensitive paper data left out. Most will have to leave their desks at some point during their day to fulfill their duties but whenever you do, file away anything no longer required for that day and securely destroy anything that is no longer needed at all. It is important to securely destroy the unneeded material through an onsite shredding service and receive your certifications of compliance.

SECURE SHRED!!

It is amazing how paper will pile up, just ask anyone who has completed end of year paper shredding clear outs. With this in mind, do not let paper that is no longer required to enter long term storage, whether that storage is in a filing cabinet, drawer of your desk of in a pile beside your PC, always make certain to destroy the paper with a document shredding service or an onsite paper shredding service.

Document shredding services, shredding documents, On site paper destruction, Onsite paper destruction, On site shredding service, Onsite shredding service

For more information upon our Clean Desk Policy and tips as to how to create one please contact one of our team, we are always here to help with your Data Protection concerns.

Contact www.info@securityinshredding.com

Save

Save