Tag Archives: paper shredding limerick

Paper Shredding Limerick & The Importance of Uniforms

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Security in Shredding Data Protection Law

Our data processing team operate a confidential shredding service in uniform throughout all our Limerick based clients. Uniforms also exist outside the workplace, Limerick GAA (the shannonsiders) iconic green jersey can also be considered a uniform. The reasons for wearing a uniform do have their benefits which are listed below.

Uniforms for Corporate Branding

Having a distinctive uniforms in the colours associated with the company can assist in the establishment of an impression in the mind of the consumer. Security in Shredding’s uniforms help to identify its employee’s as individuals who are associated with it and its services, and it helps to brand the company by distinguishing it from the competition. Consistency in employee’s appearance can create a positive impression on the customer and contribute to the projection of the Security in Shredding’s corporate image.

Uniforms for Portraying Competence

Uniforms can enable customers to identify employees eliminating the possibility of a customer mistakenly asking a member of the public for help. Employees wearing a uniform encourage confidence in the client by portraying the individual is a professional with service knowledge and an eagerness to help. A uniform puts the force of the corporate reputation behind the individual, making him look reliable and trustworthy as a company representative.

Uniforms to Promote Security

Just as a Gardaí or Army uniform identifies an officer, Security in Shredding’s uniform identifies its employees who are out onsite conducting a service call or delivery to a client’s premises.

Uniforms to Eliminate Dress Codes

Having a compulsory requirement for Security in Shredding’s employees to wear its uniform eliminates the need for creating and enforcing a dress code. Enforcing a dress code can lead to hard feelings on the part of employees who are told that their attire is not appropriate for the workplace.

Overall it is important to Security in Shredding that its employees are always dressed in uniform for their job roles and are neat and tidy at all times. Security in Shredding provide a professional and secure data destruction service nationwide.

secure document destruction limerick.

Your data security is our priority. We operate throughout Limerick and Limerick county. We also provide on site shredding in all major cites in Ireland. For more information on a secure document shredding service, please visit our site for more information.

6 Steps To Improve Your Data Security

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privacy-data-security

Data is King. Protecting your data comes in many forms. Your confidential document shredding specialist will securely destroy any sensitive documents. Data protection is equally important as data destruction. IBM are a leading High Tech company and provide you with relevant information and software to improve your security.

IBM Security solutions for data security and privacy provide a holistic approach that helps prevent data loss while enabling data access to support business operations, growth and innovation. These solutions help you ensure regulatory compliance, defend against internal and external attacks, and can lower storage and data management costs.

IBM Security solutions for data security and privacy enable a layered approach to achieving data security that helps you:

  • Understand and classify sensitive data: Understand where data resides, how it is related and how to define security and privacy policies. What data is sensitive and what data is not must be established.
  • Assess vulnerabilities: Detect database vulnerabilities and harden repositories. Be aware of paper data is stored. Add a lock to a room or cabinet to add an extra layer of security.
  • Monitor and audit: Monitor transactions to enforce policies and capture a detailed audit trail. Any printed documents with sensitive data must be destroyed once the document life cycle is complete.
  • Prevent unauthorised database activities: Block, quarantine or mask transactions that violate policy. With paper data limit who can access sensitive data management or senior staff.
  • Protect sensitive data: Encrypt structured and unstructured sensitive data, mask or redact sensitive data in documents and forms, and encrypt data in storage.
  • Manage access: Manage privileges and authenticate users to limit data access.

IBM also provide a free software for you to assess and detect vulnerabilities. The software will detect weak passwords, any misconfiguration on your database. Read more about it here: https://www-03.ibm.com/software/products/en/security-guardium-vulnerability-assessment  

While IBM methods deal with digital data the crossovers and similarities can be applied to your paper data. Paper shredding services will also offer digital data protection and knowledge. Knowing these risks and implementing the steps to prevent a data breach will benefit your business or organisation in the long run.

Technology terminology can be confusing to understand but implementing security measures for digital devices is pretty straight forward. For more information on a data protection and security please contact us or visit our site for more information.

4 Reasons Why A Paper Shredding Service Is Needed

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Security In Shredding on site service

Paper shredding or document shredding is vital for protecting confidential and sensitive information / data. Most of us create and keep files with sensitive data; examples of which are bills, financial statements, marketing plans, employee files, and even delivery packages. Industrial shredding services are used by Government offices, non-commercial organizations, small and large businesses, and private citizens. These document shredding specialists will shred the documents securely beyond recognition.

1. Compliance With The Law

We all have the right to protection of personal information. The Data Protection Commissioner was put in place to enforce the obligations of businesses to protect data. Failure to comply, as there are laws that penalize improper disposal of documents with sensitive and confidential content. Businesses and Organizations that hold personal data but neglect to protect it face financial and legal consequences. Employers for example use paper shredding services to get rid of employee files which are no longer in use.

2. Positive Recycling Habit

Reducing the amount of paper used in an office is a good reduction method, while reduction also ensures that there is less of a chance data breaches from misplaced documents. The paper and documents shredded by a mobile paper shredding service will be put into a compost heap and reused at a later stage. This creates a good recycling method for your business and benefit the environment overall.

Data Protection, Paper Shredding, limeirck paper shredding

3. Preventing Identity Theft

Without shredding or destroying documents before disposing them, Identity theft is a possibility. All it takes is someone to simply look into a bin and grab what they can. With data now widely available is now more of an issue. Any data is far better shredded before disposal, all it takes is one piece of information in the wrong hands for a data breach to occur. These breaches are damaging for a business or organisations reputation.

clear out paper shredding

4. Eliminating Clutter & Hazards

Papers occupies space and cause clutter and increase the risks of fire. Once a document has served its purpose, offices need to constantly get rid of these papers as part of an organization-wide records management system. A paper shredding policy within an organisation for when to retain and destroy documents will help an employee to take care of the proper disposal and destruction of paper documents. However shredding services are available throughout Ireland and hiring a industrial paper shredding company is more cost effective.

Document shredding is important part of business practice. Mobile paper shredding services are available. Along with an awareness to data breaches and compliance with the law will ensure data security.

Security In Shredding provide high quality secure shredding services. They provide a Confidential Waste Disposal service both on site and off shredding available. If you are in the Limerick area then please visit our Limerick page for more details.

5 Best Practises Regarding Document Management

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paper-vs-digital

Paper shredding is important practice for businesses in Ireland. A confidential shredding specialist will remove unwanted document and destroy them in a secure manner while also help remove clutter from the office.

Offices should avoid having files, documents and detailed paper information scattered on top of filing cabinets and desks. In every organisation regardless in size, it has a responsibility to manage the information it handles in a secure and organized way. It should be a priority or each and every organisation to minimise the risk of a data breach;

Security in Shredding have outlined below the top five best practises for Document Management whom they encourage every business to follow;

  1. Indexing & Filing:

    An organised document management system has an effective and current index system based on the file contents and compliance requirements. The organisation should manages file creation in an efficient manner whereby no duplication or irrelevant copies are filed and records retention periods are clearly labelled on the files or storage boxes. Security in Shredding would recommend implementing an electronic file tracking system to manage where documents are in their life cycle, and show whether documents are active, archived, or ready for disposal.

  2. Secure Storage:

    Sensitive data stored on hard paper data and e-data should be securely stored and protected either in locked cabinets or a locked room. Many organisations produce a substantial volume of paper as a result from employees conducting their duties, making notes, printing of emails, discussion notes, to do lists – the list goes on. It is just as vital that this paper production is securely stored in lockable consoles when the employee has not longer got a requirement for it. Security in Shredding encourage organisations to implement a Shred-all policy whereby all paper produced in the offices that is no longer required is placed in the secure consoles for destruction at a scheduled date.

  1. Limited Access:

    It is vitally important that limited access is maintained with hand-picked specific employees having the secure access to the file sharing system the organisation has in place. Security in Shredding recommend using a system that uses authentication and password protection to control access and track and manage who can view them.

  2. Retention and Destruction Schedule:

    All documents and files should be clearly labelled by what they contain, retention period, and end of life date. When documents reach their end of life they must be securely destroyed. Security in Shredding recommend outsourcing the destruction of all or any sensitive data to a certified professional whom are registered data processors. Also the Data Destruction Service Provider should provide a chain of custody from the time the material is placed in the secure lockable consoles to the secure removal of documents for shredding. The service provider should be able to provide certification for their ability to shred the sensitive confidential data to Shred No. 6 of the EN 15713 European Shredding Standard. A Data Processing Certificate should be issued post every service delivery.

  1. Staff Training:

    It is imperative that all employees are trained and fully understand the importance of Data Protection. Security in Shredding recommend every organisation to employee a Data Compliance Officer to enforce information security policy and ensure all aspects of Data Protection Legislation are adhered to.

If anyone has any queries regarding any of the important points illustrated, please do not hesitate to contact us to speak to our Data Consultants.

Our confidential document shredding services are available throughout Ireland. We regularly operate in the Limerick, Galway, Dublin and Cork areas.

Please visit our site for more information: https://www.securityinshredding.com/

Minutes To Happen & Weeks To Realise; Data Breaches

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Phising Most Common Data Breach

At Security In Shredding we ensure that all data processed by us is confidentially and securely destroyed. Data destruction is vital part of business practice. Data security is paramount to us and the success of a business. Preventative methods to improve your data security comes in many forms. IT security is an area that can overlooked due to newer technologies and people not aware of IT pitfalls.

A report from Siliconrepiblic writes about a common data breach method and is important that people are aware of such an attack. Knowing these potential risks is important is today’s high tech world. The article writes:

“Phising” What Is It ?

A Google search will give you the following definition:

“Phishing is the attempt to acquire sensitive information such as usernames, passwords, and credit card details (and sometimes, indirectly, money), often for malicious reasons, by masquerading as a trustworthy entity in an electronic communication.”

Phishing is still the No 1 cause of data breaches and hackers are getting faster at breaking in, but firms are struggling and usually only find out weeks and even months later they have been breached, according to the 2016 Verizon Data Breach Investigations Report.

According to the report, in 93% of cases it took attackers minutes or less to compromise systems.Meanwhile, it took companies weeks or more to discover that an incident had even occurred.Worse, it was typically customers or law enforcement that sounded the alarm and not the organisation’s security measures.

‘A test we ran last year found that 23% of people that opened a message went on to open the attachment. In our latest report that has increased to 30%’
– LAURANCE DINE, VERIZON

According to the report, most reasons for breaches are money-related and cyber-attackers are indiscriminate and motivated by greed rather than revenge or some crusade.

Gone Phishing, Gone Data

Laurance Dine, managing principal in charge of investigative response with Verizon, told Siliconrepublic.com that phishing is still the chief method hackers use to attack organisations.

The report found that, in 2016, some 63% of confirmed data breaches involved leveraging weak, default or stolen passwords. Passwords such as “123456” and or “password” are used more often than you think 39% of breaches originate from victims’ own work areas and 34% from employees’ work vehicles.

Some 70% of data breaches involving insider misuse took months or years to discover.The report also revealed that new technologies like mobile and the internet of things are providing hackers with more ways of breaching an organisation’s systems.The industries most affected by data breaches are the public sector, healthcare and information.

Dine told Siliconrepublic.com that the data information was gathered from more than 67 partners worldwide and involved the analysis of 2,260 confirmed data breaches.

“There is still a serious information deficit when it comes to attacks. Attackers are getting into environments in minutes or days and it could be months and years down the line before anyone is aware of it and they usually hear it from law enforcement.

“Phishing is still the principal method of attack. A test we ran last year found that 23% of people that opened a message went on to open the attachment. In our latest report that has increased to 30%.”

“But if you are after the low-hanging fruit, the No 1 motivation for data breaches is still financial. Any data worth any value is a target.”

Read Siliconrepublic full article here: https://www.siliconrepublic.com/enterprise/2016/04/25/verizon-data-breach-report-2016

At Security In Shredding we strive to ensure that all documents and its data is processed securely destroyed on site or off site. Confidential shredding services are available throughout Ireland and we regularly operate in the Dublin, Galway, Limerick, Cork areas. Please visit: https://www.securityinshredding.com/

 

10 Threats Against Data Security For Small Business

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Bigger companies incorporate off site data destruction practices, small businesses often don’t have the financial resources to house large scale IT departments, purchase the latest and greatest technology or invest into data security.

Many a cash-strapped small business finds itself operating its critical systems on computers that are old, slow and often times insecure. This leaves them susceptible to a wide array of security pitfalls and privacy threats, including data leaks and identity theft.

Fortunately, beefing up your security doesn’t necessarily mean draining your bank account. There are many inexpensive options to improve the security of your small business and protect your information.

Geoffrey Arone, serial entrepreneur and co-founder of SafetyWeb, gave his take on 10 very real threats facing small businesses and how they can be addressed in ways that are free or inexpensive.

1. Data Breach Resulting From Poor Networking Choices
Enterprise-level networking choices that are found in large IT departments around the world carry costs that price small or medium businesses out of the market. SMBs that have networks often use networking devices targeted at home users. Some may forgo the use of routers at all, plugging directly into the internet.

Business owners can block most threats by using a quality router, like a NETGEAR or Buffalo brand router, and making sure to change the router password from the default to something more secure.

2. Data Breach Resulting From Improper Shredding Practices
Trivial as it may seem, dumpster diving identity thieves target businesses that throw out paperwork without shredding it. Your small office shredders will NOT suffice for a secure document destruction, but a industrial paper shredding company is a wise investment if private or sensitive information is printed and shredded daily.

3. Identity Theft Resulting From Public Databases
Individuals, especially business owners, often publish lots of information about themselves in public databases. Businesses are registered with governments, telephone numbers are in the phone book, and many individuals have social media profiles with their address and date of birth. Many identity thieves can use information obtained across various public forums to construct a complete identity.

4. Identity Theft Resulting From Using A Personal Name Instead Of Filing An OA
Sole-proprietors that have not registered a business name to receive “operating as” designation are at a far higher risk of identity theft due to their personal name, rather than their business name, being published publicly.

5. Tax Records Theft Around Tax Time
Businesses should ensure that tax returns are dropped off at the post office and refunds are collected promptly from the mailbox. Identity thieves often steal tax returns from an outbox or mailbox.

6. Bank Fraud Due To Gap In Protection Or Monitoring
Business owners know that it is vital to balance their accounts every month to ensure that checks are not being written out of business funds by embezzlers, but many businesses rarely, if ever, check what kind of credit accounts have been opened under the business name. Monitoring services like myID.com can alert business owners when new credit accounts are opened fraudulently.

7. Poor E-mailing Standards
Many businesses treat e-mails as confidential communications, but this is far from the case. They are available to a number of people other than the recipient. It’s more appropriate to treat e-mails as postcards, rather than sealed letters.

8. Failing To Choose A Secure Password
In fact, many security experts are recommending the use of a pass phrase, rather than a pass word. Pass phrases are several words long, at least three, and are far more secure than passwords. A pass phrase like “Friday blue jeans” can be typed far quicker than a complicated password, and it doesn’t need to be written down on a post-it. The length of a password increases security.

9. Not Securing New Computers Or Hard Drives
Businesses that had their IT system professionally installed may opt to upgrade a computer or two by themselves. This is strongly discouraged on a business network, as new computers must be professionally secured or else they pose a serious threat and an entry point for hackers.

10. Social Engineering
Social engineers are individuals that call and claim they are from another organization. They may even claim to be with a firm that a business owner does business with. If someone you do not know calls on the phone, be sure that it is the person you think it is before revealing passwords or confidential information.

For more information on a paper shredding or confidential document shredding service in the Cork, Limerick, Galway and Dublin area, please visit: https://www.securityinshredding.com/

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Adopting A Secure Document Shredding Strategy For Business

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 confidential shredding, clean desk policy

A secure document shredding policy is integral to any business and protecting customer data is legislative. The Data Protection Commissioner implements the provisions of EU Directive 95/46. Not only are these regulations that require businesses to shred documents securely, but it is also part of running a business and maintaining a positive business reputation.

Why Businesses Need To Securely Destroy Documents?

Every day, companies create paper documents and these documents require shredding. Practically any document that contains data and especially sensitive data needs to be shredded. In particular data containing the following would be regarded as sensitive data:

  • Person’s Name
  • Address
  • contact information
  • Account Details
  • Credit Card Details
  • Budget Reports
  • Medical Reports
  • Payroll information
  • Legal contracts
  • Receipt Information

This is a snippet of what data to shred any and all documents should be securely destroyed by a secure document shredding service.

How This Data Can Be Used Against You?

Not only is forgery and fraud a major issue but also there is of course the potential for bad publicity, loss of customers and lawsuits to name but a few of the dangers. Identity theft is a common issue with data breaches. Criminals will use this data to either make purchases or obtain more data under the pretence of your name.
It is important that all businesses shred or destroy certain sensitive documents. Law enforcement, legal industries, government agencies, banks, health care providers, insurance providers, financial brokers, and real estate are just a few industries where managing paperwork is crucial.

How To Manage Business Documents Safely & Effectively?

A detailed security policy for every type of document your business handles is essential and employees need to know these policies before starting work.

For example:

What are the shredding requirements for the various document types that your company frequently uses? What are employees allowed to photocopy? Incorporating a reputable Confidential Shredding Company that has a good track record. While also training employees about the correct method of destroying sensitive documents and ensuring correct secure policies about how long to hold and when to destroy documents.  Access to company records should be controlled and restricted to a small number of trusted individuals and there should be rules relating to access of these records. A notification or logging system can also be in place to account for what and where data is being used.

At Security In Shredding we operate throughout Ireland and frequently do business in areas of Dublin, Galway, Limerick, Cork and Waterford areas.

For a more information on Shredding confidential paper Services & data destruction service, please visit: www.securityinshredding.com

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5 Reasons to Hire a Data Destruction Service Provider

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Media Destruction Data Protection

Confidential shredding is available in the Limerick area provided by Security In Shredding. Incorporation a data destruction service into your business practice is beneficial for your data security and data protection. While also being a good recycling practice.

Top 5 reasons why you should hire a Data Destruction company such as Security in Shredding:

  1. Data Security

In order to protect confidential information and reduce the risk of a data breach, Security in Shredding advise to outsource data destruction requirements to a professional, certified service provider. All data containing personal information must be securely destroyed when it reaches its end of life.

“An office shredder simply can’t provide the same security as a professional company. A reliable document destruction company provides a secure chain of custody, from the time the documents are collected, through to shredding using cross-cut shredders, and ends with” a Data Processing Certificate after each service delivery.

  1. Compliance

It is not just simply destroying documents that are no longer needed, but it is both best practise and it is in Data Protection Legislation.

data destruction and collection service

  1. Saves Money

By outsourcing your data destruction requirements you are cutting out the cost of purchasing an in house shredding machine, maintenance costs resulting in saving money. You are also reducing the amount of employee down time spent on the shredding of data resulting in the employee being 100% focused on their own job.

  1. Convenience

A renowned shredding company will provide the client with lockable receptacles and locate them in suitable and convenient locations around the building. These locations will be previously identified with the client to ensure the employees have ease of access to place paper data awaiting destruction.

At a prearranged date and time Security in Shredding will arrive on site and remove and replace the receptacles of paper for destruction with little or no disruption, for shredding.

  1. Additional Services

There are a number of other mediums of confidential data that needs to be destroyed. Out of date PC’s, e-data carriers and storage devices also require destruction when the data on them reaches end of life. Research has shown for example that wiping a hard drive is not a guaranteed method of destroying the e-data contained within but physical destruction is the most reliable method of destruction of data. You have total peace of mind that the data is 100% beyond reconstruction.

For more information on a data destruction and media destruction service, please visit: https://www.securityinshredding.com/limerick-shredding-services.php for more information. We are also available throughout the country along with Limerick our paper shredding is available in the Dublin, Galway and Cork areas.

Follow us on Twitter @Securityinshred and please like, subscribe and share.

How to incorporate Recycling into Data Management Security

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Improve Office Environment Usage

Many organisations are unfamiliar with how to incorporate methods of recycling in the workplace whilst maintaining Data Security. Shredding companies in Ireland can provide you with a recycling service for your business.

Security in Shredding recommend to have the following;

  • All open and unsecured paper recycling bins in the workplace replaced with Security in Shredding’s lockable office friendly consoles. The benefit of using these consoles is that you know your confidential documents are safe from prying hands and eyes. Your documents cannot be retrieved as the consoles have bevelled slots.
  • Each and every desk should have a specific paper waste bin that is used only for office paper waste. At the end of each employee’s working day, the employee takes the waste paper bin to the lockable console and empties the contents into the console. If an Organisation implements and enforces this process, it will greatly reduce the risk of a possible data breach. As many data breached are as a result of human error, the employer is not relying on the employees to distinguish the confidential paper from the non-confidential paper. This Policy is call a Shred-All Policy.
  • A service provider that employees security-vetted staff to conduct service deliveries. The client has assurance that the personnel whom handle the confidential documents have received extensive security awareness training and have a great understanding of Data Protection Legislation.
  • A service provider whom provides its onsite and offsite shredding services via shredding technologies that are certified to Shred No. 6 of the EN 15713 shredding standard. The benefit of having a Data Destruction Service Provider whom is certified to this shredding standard is that you have total peace of mind and you know that the shredding service is off its highest level.
  • The vast majority of organisations are Data Controllers. Therefore these Data Controllers should most certainly use a Data Processor to processes its confidential data when I reaches its end of life. A Data Processor should issue its client a Data Processing Certificate detailing the quantity of material destroyed, the material type, date of destruction, name and location of the client and the shred number and shredding standard the material was shredded to. The certificate is proof of destruction and allows the client to keep track of data destruction for compliance and other data management purposes.
  • Security in Shredding transport all destroyed paper material to licensed and permitted recycling facilities. The paper material is sent to paper mills. Printing ink is removed and the material is turned into pulp and it is then used to manufacture new paper products. An interesting fact; one tonne of recycled paper saves 17 mature trees and reduces carbon emissions.

By implementing these changes you are contributing to making your organisation greener and whilst increasing the level of data security. For more information on a paper / document shredding service please visit our site for more information.

www.securityinshredding.com 

Earth Day – Friday 22nd April 2016

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Shredding Event & recycling

A paper shredding event in Limerick today. Recycling office paper is one of the simplest ways a workplace can do its bit to contribute to helping protect the environment and celebrate Earth Day 2016.

Security in Shredding is assisting Limerick City and County Council by participating in a waste prevention and recycling event at Mungret Recycling Centre from 1pm to 3pm. Not only are the members of Security in Shredding team going to be there to destroy your confidential documents but they will be there to assist both householders and SME’s with any questions they may have regarding the importance of data protection.

The question we need to ask ourselves is does your recycling process protect your confidential information?

“Earth Day was started in 1970 as a way to focus attention on the environmental problems on our planet. This year the Council is holding an event focusing on the 5 R’s, namely Rethink, Reuse, Restore, Repair and Recycle.”

In 1970, the movement gave voice to an emerging consciousness, channelling human energy toward environmental issues. Forty-six years later, we continue to lead with groundbreaking ideas and events throughout the country.

As security breaches are at an all-time high, it is extremely important that every workplace makes data security a priority in the day to day running of their business and incorporate green office strategies and resourcefulness in the actions and celebration of Earth Day every year.

This great public event provides SME’s and householders with a great opportunity to have their confidential paper material shredded on-site to promote Earth Day and the importance of Data Protection. “Shredded paper recycling, for example, saves trees. In fact, every two consoles of shredded and recycled paper saves one tree.”

So call down to Mungret Recycling Centre on the 22nd of April 2016 and avail of the fantastic facilities that are available to celebrate Earth Day 2016.

Security in Shredding look forward to meeting you there and answering any questions you may have. Join in on the conversation at @securityinshred