2020 is fast approaching. Rather than leaving things to the last minute, now is the time to begin your end of year clear-out. What needs to be shredded and what needs to be kept in storage? As a general rule, older archives past the 7-year date mark should be destroyed. This whole process can be overwhelming and time consuming however in order to keep the procedure as time efficient and simple as possible there are a few questions you should ask yourself.
What is the type of data?
Why do you have it? Do you really need it? Is it easy to get that information again if you need it down the line?
Where is it kept? Is it kept in filing cabinets? Or is it digitally saved?
When was it acquired? Has it been over 7 years ago? Is it time to remove it from your records?
Who has access to it?
Answering these questions should provide you with the necessary solutions you need in order to keep compliant with the GDPR. When asking yourself these questions it is important to consider all forms of data; confidential paper, hard-drives and media devices, or branded products such as business cards or uniforms etc. Once all this is organised it is time to contact your trusted shredding company who can provide you with options for the certified destruction of your data.
The sooner you begin; the sooner you are ready for the new year.
Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.
With the introduction of The General Data Protection Regulation this year it is essential for Organisations to know that they are complying with the legislation. The first step in compliance is awareness and this article will give a brief overview of some tips to take into account to protect your Organisation. From data consent to third party data processing such as a confidential paper shredding service, I aim to guide you in the right direction.
A. Consent
Always obtain the data subjects consent prior to holding or using their personal data. All forms both physical and web-based which are designed to gather personal information should contain a statement detailing what the information is to be used for.
B. Sensitive data
When dealing with sensitive personal (race, political opinion, mental health etc.) data additional measures should be in place to ensure the security of the data. When this data has reached its end of life always securely destroy the data through a paper shredding service.
C. Individual rights
Be aware of individual’s rights when dealing with information held upon them. If preparing reports always be aware that individuals have the right to see all personal data held about them which also includes emails and informal notes that have not gone through your document shredding service in place.
D. Review files
Data should only be retained when and where absolutely necessary. Securely disposal of the data once it is no longer required through an onsite paper shredding service and/or an offsite shredding service with a data processing firm and under contract. Establish and record regular reviews of the data in your control.
When discarding waste data in paper format it is imperative to treat them confidentially. Never discard end of life data with conventional recycling streams. Waste paper data is not the same as general sorted office waste (SOW) before it is destroyed due to the fines and penalties attached to them for a breach. Always hire a professional paper shredding company to secure shred all documents and receive a certificate of data processing. The same applies to waste electronic data carriers such as hard-drives, always securely destroy them through a hard drive shredding service.
For any advice upon data protection and making your Organisation compliant please do not hesitate to contact one of our team through our website www.securityinshredding.com.
Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.
Historically and in some cases today people and Organisations have disposed of waste paper through waste recycling streams and have not hired in an Onsite shredding service nor an offsite shredding service for documents that are no longer required.
Within this blog entry I will be discussed Waste Vs Data (Liability).
Be handled and processed through an Organisation that have a waste permit.
Having a waste permit does not mean that you are a waste company and in turn, having systems in place to recycle paper does not mean that you are a Data Processor that provides paper shredding services (I will cover this in more detail later).
Organisations such as Construction firms, Removal firms and Storage firms have waste permits in order to carry their materials but none of these firms are waste operators. With this in mind, why would you release your confidential information that holds legislative fines of up to 20 Million Euro to a waste firm to recycle for you? Even if the waste firm offers “secure paper shredding services”, there is still no reason to justify releasing your data to them based on your legislative responsibility and obligations.
Data Processor Vs Materials Processor
A Data Processor is a person/Organisation who processes (E.g. Destroys) personal data on behalf of a Data Controller. A Data Controller is a person/Organisation who controls the contents and use of personal data (Any Organisation).
The key point to take away here is that Data Protection Laws only apply to Data Processors and Data Controllers. So, if a Data Controller (You) releases “waste” paper DATA to a waste firm to be recycled (Securely or not), under Data Protection Law you have released personal data to an Organisation who may not be a Data Processor and the waste firm may understand it as you (The Data Controller) has actually releases waste material (Paper material) for recycling. In the case of a data breach occurring here who do you feel will be at fault and who will receive the fines of up to 20 Million Euro, yes your correct, it will be you The Data Controller.
So when you are deciding upon what paper shred service to implement within your business, it is important to understand that you need a Data Processing Firm to destroy that data for you. If an Organisation is for example offering secure onsite paper shredding or secure offsite paper shredding they need to acknowledge that it is Data that they are processing for you.
For more information upon Data Protection and how to protect your business please contact one of our helpful team at;
Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.
Deciding weather your base of operation should avail for off-site or on-site shredding, there are a few key points to consider. The difference with off-site shredding than on-site is that material is transported in locked bags, usually in locked containers, to our secure shredding facility. On-site shredding or mobile shredding, our truck comes to you, and the paper is shredded right there on the premises.
Which Is More Secure?
Comparing the two methods: Which one is more secure? What is the most environmentally friendly choice? What does each cost? What’s right for my business?
All good questions, which hopefully we will shed some light on for you. Most importantly when choosing one of the two, the decision should and must be yours. The vendor will provide the best information regarding which process to choose. You know the business and which method suits you more.
Data protection is vital for business success and reputation. Data breaches can and will occur if businesses and organisations do not protect their data adequately. Our on-site and off-site shredding services are completely secure.
Our mobile Shredding unit is specially designed to handle and destroy your documents securely and confidentially on-site. Our off-site shredding is also done securely and all data is handled by or trained and screened staff.
Both methods are done securely where on-site will give you the added bonus of physically seeing your documents destroyed, giving you great piece of mind.
Does Your Location Suit?
Depending on your business location will effect weather or not on-site or off-site shredding is the correct method. Things to consider:
noise and air pollution from the truck if in built up area
Accessibility of the truck to your premises
The quantity of material to be shredded.
All our shredding services, we provide a certificate of destruction once the destruction process has being complete. Off-site shredding, is same day shred to ensure your data is protected at all times.
Off-site shredding might be a better option for other customers. When a company has a high volume of information to shred, a mobile shredder may be too time-consuming or too small to complete the job all at once. This is especially true when purging numerous boxes of archived records.
Each box must be emptied into a cart, each cart holds about eight boxes, and it takes two minutes to lift, dump and return the cart to the ground. All told it’s about five minutes to process a cart. (In this case, even if you normally have on-site service, having a staff person follow the truck to witness the shredding at our facility is worth considering.)
Environmental Bounus
Choosing one of our shredding services will help benefit the environment. There is a greater pressure from EPA & Local Authorities etc, to issue reports to them. It is more than just document shredding, you are also benefiting the environment when choosing Security in shredding.
So Which One Is For You?
If you have a small to medium amount of confidential material on a regular basis, or when you purge, on-site may be the right choice. There may be an issue due to time or space limitations or noise or fumes. Then consider off-site shredding. As you can see, there are a number of factors, and it’s not really “one size fits all.”
For more information regarding any of our services or what can or cannot be shredded, then email us at: info@securityinshredding.com
Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.
Ever since the advent of information technology, Hi-Tech gadgets and devices, the risk of identity theft and hijacking has increased in a formidable manner.
The need for confidential documents shredding has become everyone’s requirement today so as to keep their important confidential documents safe and secure. Procuring and deploying a paper shredding machine at office premises is effective until the documents are not of high confidentiality like bills, internal notes, circulars, employee data and newsletters.
But when it comes to secure and confidential legal written documents & data then you need to hire a professional document shredding service provider company. In this blog, we will talk of offsite document shredding Limerickprocess of Security in Shredding and how it is benefiting the companies in protecting their official confidential records.
Security in Shredding provides high security document collection vehicles, security screened and trained shredding staff at the client’s location to securely collect all the confidential documents and brings it to the confidential shredding process. The ‘Same Day Shred’ policy provides the clients with satisfaction that their confidential documents are destructed the same day as collection.
Security in Shredding are not a waste operator like many companies in Limerick area, the secure destruction of clients data is the primary business of security in shredding and there is no cardboard/paper and plastics processed at our facility. When clients release their data to a waste operator there is little to no accountability as the material is a waste that has been released for processing (Recycling).
When releasing your paper data to Security in Shredding you are releasing it to a registered data processor to process the data (Destroy) professionally with total accountability. Besides this, the Certificates of Destruction and Recycling provided by the shredding company to the client ensures full guarantee and tractability of their material.
The professional staff collects the secure confidential documents from the client and the shredding bags are secured for transportation. The document shredding units have the capacity to destroy approx 100kgs of confidential papers in one minute.
Besides this, security in shredding also provides service for On-site paper document shredding limerick, where the on-site paper document shredding units are fully automated and totally unique. This means that client’s secured confidential material waste is neither seen nor touched by the shredding staff, ensuring full security and confidentiality to the shredding process.
Any questions or queries please email us at: info@securityinshredding.com
Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.
Confidential document shredding services, document & product destruction are services available through Security In Shredding. Our quality service provides security and confidentiality to document destruction services.
Security In Shredding are specialists in confidential documents & product destruction services. We regularly provide these services to government departments, public and private companies as well as home owners throughout the Republic of Ireland.
Onsite shredding is internationally recognised as the most secure method of destroying sensitive and confidential paperwork. Shredding to a Din level 6 is a security standard which is vital for the security of data destruction.
Available Near You!
Security In Shredding on site shredding trucks are available in the Republic of Ireland. A once off large shred is available or scheduled of on call services are also available to suit your needs.
We offer a range of destruction solutions for all your paperwork, hard drives, videos and all electronic office equipment. Fully licensed and NWCP, your confidential material is safe with Security In Shredding. We are a data processor and once we have your documents, it is our responsibility to destroy the documents.
Maintaining confidentiality is essential in today’s business world. Now more than ever data security and data protection is vital for business success. More than for business success, it is the law to protect your data under the data protection act.
We provide our customers with the most secure method of confidential document destruction available, fully transparent with same day shred for collection services.
We Destroy Digital Data Devices
Along with protecting confidential paper documents. Your digital data must be protected also. Ignorance and human error are major risks with digital devices. One method that ensures data destruction is to physically destroy the drive. Our IT & Media Data Destruction Systems provide a 100% guaranteed destruction policy.
Call us today for any enquires you may have regarding our Shredding Services and or IT & media destruction, then email us at: info@securityinshredding.com
Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.
Ireland’s technologies are increasingly advancing in the area of confidential document shredding. Whenever talking about secure business strategy, Security In Shredding is the professional leader in areas such as Dublin and Galway.
Regular scheduled shredding service – Reliability Counts;
Security in Shredding provides their onsite and offsite secure shredding services to their clients and as a result the client has peace of mind regarding their securely destroyed data.
Security In Shredding provides purge shredding clear outs with its unique on-site mobile document shredding service. This service can be tailored and customized to the clients requirements or schedule. The trustworthiness and reliability of on-site mobile data destruction provider assists you persistently to meet the security and responsible needs of you or your business.
Enhances the efficiency with imperative security audits;
All Security Mobile Shredding Ltd. strive to go above and beyond industry norms by helping in tailoring the shredding schedule to a variety of aspects involved with your office. An in-depth security audit and mobile document shredding professionals certainly help you in determining the estimation of confidential or regular documents need to be destroyed according to the density and its personnel level.
Scheduled confidential shredding plans to fit all your business needs;
A certified, highly secure mobile data shredding service is an ideal solution to shred the documents regardless of the business size. What do you need to do? Contact Security In Shredding and explain to a representative, your document destruction requirements and they will accommodate your needs to the best of their ability. Business size depicts the schedule of shredding services with daily, weekly or monthly options.
No compromise in secure destruction has been entertained at Security in Shredding.
Security In Shredding has a strategically formulated business model.
The client’s paper data security is of paramount importance to Security In Shredding which in turn designates the success of company and provides security and peace of mind to client.
Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.
All organisations that operate throughout Limerick and Ireland will be aware of the risks of data breaches. The negative sentiment of experiencing a data breach affects relationships with your current clients and how others view your organisation. In certain cases your organisation may be legally responsible to your customers as well. Recovering from a data breach is a long but attainable process.
Our papershredding service in Limerick value data protection and recommend the following steps you can follow after a data breach occurs:
1. Enlist Expert Help
Depending on the size or type of breach you experience, your organisation may need to enlist external help. While external assistance is an added cost, you should evaluate your options with professional Incident Response teams to determine if an ongoing relationship is needed after the breach has been resolved.
Hiring a Limerick paper shredding service can help protect your organisation from future attacks.
2. Elect a Leader
Managing a data breach is never an easy task. There are several parties within an organisation that will be responsible for resolving the breach, including IT staff and executive management. Electing a strong leader will help ensure all team members are updated and held responsible for their duties. Any external parties involved in the resolution should also have one point of contact. A strong leader will drive the response plan and keep the organisation and customers updated on all steps taken to resolve the breach.
3. Communication Plan
Along with electing a strong leader, establishing a communication plan to external parties like the media can help to mitigate negative coverage. Data breaches are increasing in occurrence and major companies have also being targeted (LinkedIn & Electric Ireland).
Responding to these incidents quickly with a detailed action plan has proven to be an effective tactic for organisations to reassure partners and customers that the data breach is being resolved as efficiently as possible. Your organisation should consider drafting statements and other materials to release quickly in light of a data breach.
4. Waiting for Perfect Information
It may be tempting to wait for the right information from your Incident Response team before taking action against a data breach. However waiting for the right, or “perfect information” can cause delays in meeting certain requirements and communicating to external parties like the media and consumers.
It’s important for your organisation to take action immediately after a breach. Begin executing the first steps in your data breach recovery plan, should your organization have one. It may also be wise to consult with an external partner to get started immediately.
5. Plan Post Breach
Having a Post Breach Plan of Action is vital to the recovery process. Your organisation should release details on how consumers can contact your organisation to voice their concerns and monitor their financial security, if applicable.
You may also consider investing into additional security measures such as clearout shredding or improved technology to avoid issues in the future. It’s also important to update your internal procedures on managing a data breach, and meeting regularly with your team to ensure everyone is kept up to date.
Our mobile paper shredding service is available and regularly operate throughout all of Limerick and greater Limerick area. For more information on a confidential document destruction service Email us at info@securityinshredding.com
The Data Protection Commissioner phone no: +353 57 868 4800
Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.
At Security In Shredding, our confidential document destruction service is done with compliance with the EU data protection laws. The data protection commissioner is responsible for upholding the rights of individuals and enforcing the obligations upon data controllers. Individuals who feel their rights are being infringed can complain to the commissioner, who will investigate the matter.
EU citizens will now be able to sue over data misuse in American courts, as part of a new agreement on data security between the EU and US. It follows years of concern over the reach of the US National Security Agency.
The EU and the US reached a deal a few months ago for comprehensive new data protection regulations which will allow Europeans to sue over improper use of their personal information in the United States.
EU Justice Commissioner Vera Jourova made the announcement, saying that from now on firm rules will be in place over distributing data to third countries or holding on to information for an inordinately long time.
“Once in force, this agreement will guarantee a high level of protection of all personal data when transferred between law enforcement authorities across the Atlantic,” said Jourova.
“It will in particular guarantee that all EU citizens have the right to enforce their data protection rights in US courts,” she added.
The move follows years of back and forth between European concerns over snooping by the NSA and US worries about stopping terrorism and serious crime.
Jourova called the agreement an “important step” to “rebuild trust in EU-US data flows.”
The deal must now be approved by the US Congress in order to come into affect. Once in place, Europeans will be able to seek redress in US courts if personal data from their home countries is given to American agencies for law enforcement purposes – to control air travel to the US, for example – and then subsequently disclosed for some other reason or to a third party.
Data Security comes in many forms and knowing is half the battle. At Security In Shredding maintaining data security is hugely important to us. Our confidential shredding service must comply with the data protection laws while in operation.
For more information regarding data protection and data security, please feel free to contact one of our shredding experts.
Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.
Are you searching for an on – site document destruction shredding security provider in Cork? It has become convenient, efficient and cost effective to hire a document shredder in Cork or nationally throughout the region of Ireland as Security in Shredding is providing its renowned mobile shredding service at your premises. It is a responsive service operated by technical professionals.
Destruction of personal data documents and digital data stored in devices such as hard-drives in front of the client at their location is a truly secure service for every organisation. Paper shredding Cork is one of the service providers with automated and technological advancing shredding machines that are operated by experts.
If you are working in an organization and have sensitive papers and confidential data which is no longer required it increases the risk and has proved to be essential to know what actually may happen to them. Shredding them yourself is also an awkward issue due to many reasons. Some major risks with in-house document shredding are;
High dependency on workers for all confidential paper and data destruction
Time consuming shredding task for employees which can cause conflict of interests.
Essential training is required for employees to maneuver paper shredding systems and establish what data to destroy
Lack of knowledge concerning paper shredding and data destruction
No accountability, in the case of confidential data breaching
No peace of mind regarding appropriate data destruction
The given organization is open to negligence in the case of a data breach
The responsive on – site document destruction service of Cork security shredding is serving their clients for the past 10 years and proven to be a leading mobile shredding service in the entire Ireland. The Shredding Company is committed to providing their clients with a prominent service of confidential paper data destruction.
An integrated business waste management usually includes data destruction services of Security in Shredding which includes confidential data destruction like hard disk, CD or DVD, USB drive, casino chips destruction, computer backup data shredding, plastic cards such as ATM cards destruction, and all types of tapes such as reel to reel recording tapes and cassettes shredding.
A professional mobile shredding service is now available in your region on your single call whether you require paper shredding Dublin or confidential shredding Cork. Responsive and expert staff are here to ensure clients receive the highest standard and confidential paper shredding services.
The fully automated shredding technology that Corksecurity shredding holds provides pioneering paper shredding services in Ireland to all the clients in the region
Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.
