Top tips; How to protect your IDENTITY from ID Theft.

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Secure document destruction Ireland and document shredding services Ireland provide a good level of security for your personal information however there are numerous ways that you can unintentionally provide access to your private information.

Not only does this apply to human citizens but even huge corporate entities have had their systems and processes hacked and private information leaked.  If full security teams within these large corporations have failed to protect against a data breach who is to say that your own personal computer is not at risk of being hacked and allow criminals access to your personal info?

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Easy tips;

  1. Do not provide personal info over the telephone

    1. Some crooks do pose as certain companies for example insurance firms and try to get you to release your PPS number. Never release this number over the phone.
  2. Failing to destroy old hard drives and computers

    1. Do not just throw them out or sell them to a company that offers you money for them. These re-sellers of IT equipment will not stand over protecting your data. It is important to always securely destroy hard-drives that you no longer use and remain secure. There are many hard-drive destruction services available to you.
  3. Protect your driver’s license

    1. All criminals need is to have a picture of your driver’s license, they do not need your physical license. At all times protect your driving license and be aware of who/where you are providing a copy of it to.
  4. Protect your children’s personal information.

    1. Through your child’s young years is essential to protect their information. As it can take years before finding out about this crime, criminals tend to try obtain a child’s identity. Never be too quick to provide your children’s personal details unless you are certain of what will happen to the data and when it will be destroyed through an industrial paper shredding service or another means of secure document destruction.
  5. Secure your mailbox

    1. Possibly one of the easiest methods for a criminal to obtain your personal information, simply robbing mail from your post box. Always make certain that your post-box is secure so deter thieves.
  6. Shredding paper Ireland

    1. Dumpster diving is not illegal and there is no law to stop people from going through your waste. In actual fact your recyclable waste is sorted during the recycling process. Sensitive information can easily be removed from your waste at any stage of the recycling process. For this reason, it is important to have a document shredding service within your business and when not working, make sure to shred all of your personal documents at home.
  7. Phishing emails

    1. These are attempts by scammers to trick you into giving out your personal information such as bank details, passwords and credit card details portraying to be someone else.

We will continue this list next week. For further information upon identity theft, data protection and secure data destruction please contact us through email and one of our helpful team will get back in touch with you.

Email: info@securityinshredding.com

 

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Top Tips; Implementing a clean desk policy (Secure document destruction Ireland)

During the implementation process it is important to have a clear confidential document shredding policy in place whether it is an onsite paper destruction system, a mobile paper shredding system, an off site shredding service or in-house shredding service the options are there to ensure compliance with Data Protection Legislation.

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Our advice!

  1. Your Clean Desk Policy must be put in writing

It is a good idea to clearly communicate the policy to all staff who are responsible for managing their confidential document shredding and management of their documents. We advise that you inform employees in writing as to how to follow your policy in addition to informing them why it is important to your Organisation. As Organisations deal with varying levels of sensitive information it is important to inform them as to the consequences if any member fails to comply with the policy and manage their onsite paper destruction effectively and securely.

  1. Provide secure storage

    (Data awaiting destruction through your mobile paper shredding service)

If you communicate your clean desk policy to all employees, you are on the right track for effective confidential document destruction management. One important factor to consider is the provision of secure storage containers. You cannot have a successful policy in place if your staff do not have anywhere available to them to store their sensitive documents that await the secure document destruction process. This point directly covered in the Data Protection Legislation in order to keep data safe and secure.

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  1. Encourage electronic data Vs paper data usage

When staff are encouraged to use electronic copies vs printing hard paper copies of information while working, your Organisation will benefit. You will reduce your requirement for confidential document shredding within your office, reducing your business costs, helping the environment while also increasing overall data security.

  1. Routinely complete full data back-ups.

This point is important for all business not only to maintain a Clean Desk Policy. However, when encouraging staff to complete their duties through electronic data forms to reduce the mobile paper shredding burden, it is essential to have an effective data backup system in place.

  1. Finally, begin your communication from The Top!!

This Clean Desk Policy has to be complied with and understood to be serious. If senior management do not follow the policy and continue to have paper pilling up and not routinely destroying their documents through the onsite paper shredding service, why would any other employees?

So make sure to get full agreement from all senior management to ensure a successful policy implementation.

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This is part two of a three-part blog providing information upon constructing, implementing and justifying your Clean Desk Policy. For any further information upon the Clean Desk Policy please contact one of our helpful team to go through the details and answer any possible queries you may have.

Contact: info@securityinshredding.com