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Reducing the Risk of Human Error

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Human error is a huge threat to any industry. It exists in all walks of life from the medical to the legal and service professions. Avoiding this one hundred percent of the time is unavoidable because at the end of the day we are all human, but there are strategies that we can put in place to limit it at all costs including the vital step of confidential shredding.

1.      Have centralised control

Don’t allow everyone and anyone easy access to your documents within the company. Have a specific information security officer who will be responsible for giving access to employees who request it.

2.      Train your Employees

Staff Training

There should be a standardised practice in place in which your employees are fully trained in. It is important that they understand the necessity for the secure disposal of documentation. Your policy should specifically address what needs to be disposed of and when it needs to be disposed.

3.      Locking Documents away

Anything that is to be kept needs to be kept in a secure filing cabinet or drawer. If the Employee has work to do the following day, documents need to be locked up and secured sufficiently. A general rule for your employees should be to never leave documents in plain sight.

4.      Email Correspondence

Sending Email

Accidentally emailing confidential information to recipients in error is such an easy mistake to make. It is important that your employees are fully alert and double check everything before they send. Always encourage your employees to recheck their recipients and ask themselves before they send ‘is this going to the right person/people?’ This should be included in their training and emphasised.  

Taking all these steps and shredding any data devices or documentation that is no longer required will ensure that human error is minimised as much as possible.

Protecting your online privacy – Top tips (Part 1 of 2)

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Unlike information that is produced in paper format that can be gathered and destroyed through document shredding services Ireland or an in-house on site paper shredding facility, information in digital format on the internet can be far more difficult to destroy and delete.
This article will go through the first half of our top tips for protecting your information online.

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#1. Do not give your info away inadvertently

Many people are allowing their information to be recorded without even knowing it. In order to battle this problem, it is always a good idea to configure your web browser settings to best suit your requirements. Examples would be not to use a personal email address or your real personal details that you do not wish to share.

#2. Use cookie management software or turn on cookie notices

What are cookies? Well, they are small amounts of information that web sites store on your computer. In many cases they can be helpful for example, if you log into a website regularly such as a customer login to a paper shredding company website, the cookies can be usernames and passwords to save you from typing them in every time you log in to view your confidential shredding service information.
Other cookies can be identified for data mining purposes that will track ALL of your activity upon a given website. Most of these cookies can only be translated by the entity that made them. Many companies that manage online advertising are simply cookie sharing rings that track all of your activity to effectively market and advertise to you. If you are not aware of the cookies, you cannot protect yourself.

#3. Have a specific email account for tasks

When you may be mailing to an unknown account or posting to forums or newsgroups it is best to do this from a second “specific” email address. Addresses posted to public spaces are at high risk of being discovered by spammers. If your email begins to get inundated with spam that you cannot just securely shred to get rid of you can kill it off and start a new specific email for your more public activities.

#4. Do not share with unknown people

In conjunction with the developments of the internet, new brief friendships have increased proportionally also with many people “befriending” people that they do not actually know. Be careful because you are allowing them access to certain information upon yourself and if ever meeting in person do so in a public place. Information that should not be shared with new people immediately include but are not limited to; your place of work, your full name, your personal address, your contact number and your date of birth.
In the commercial sector, be aware of “befriending” on the short term as it is a common social engineering form of spying to get them to reveal personal information.

#5. Study privacy policies and seals

When looking at any website to do business with you should always be aware of their details relating to data privacy. Points to watch include, does the site have a posted privacy policy, does the site have a physical address or postal address. Read their policy carefully to decide if they are an entity to do business with.
Online information and Data Protection are of serious importance and awareness is key to your protection. If you are not aware you cannot protect yourself. I hope this article helps you in becoming aware and in turn more protected.
We will cover five more points in our next article that will wrap up or top tips for online privacy protection. For further information, please contact one of our team on info@securityinshredding.com

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Top tips; How to protect your IDENTITY from ID Theft.

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Secure document destruction Ireland and document shredding services Ireland provide a good level of security for your personal information however there are numerous ways that you can unintentionally provide access to your private information.

Not only does this apply to human citizens but even huge corporate entities have had their systems and processes hacked and private information leaked.  If full security teams within these large corporations have failed to protect against a data breach who is to say that your own personal computer is not at risk of being hacked and allow criminals access to your personal info?

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Easy tips;

  1. Do not provide personal info over the telephone

    1. Some crooks do pose as certain companies for example insurance firms and try to get you to release your PPS number. Never release this number over the phone.

  2. Failing to destroy old hard drives and computers

    1. Do not just throw them out or sell them to a company that offers you money for them. These re-sellers of IT equipment will not stand over protecting your data. It is important to always securely destroy hard-drives that you no longer use and remain secure. There are many hard-drive destruction services available to you.

  3. Protect your driver’s license

    1. All criminals need is to have a picture of your driver’s license, they do not need your physical license. At all times protect your driving license and be aware of who/where you are providing a copy of it to.

  4. Protect your children’s personal information.

    1. Through your child’s young years is essential to protect their information. As it can take years before finding out about this crime, criminals tend to try obtain a child’s identity. Never be too quick to provide your children’s personal details unless you are certain of what will happen to the data and when it will be destroyed through an industrial paper shredding service or another means of secure document destruction.

  5. Secure your mailbox

    1. Possibly one of the easiest methods for a criminal to obtain your personal information, simply robbing mail from your post box. Always make certain that your post-box is secure so deter thieves.

  6. Shredding paper Ireland

    1. Dumpster diving is not illegal and there is no law to stop people from going through your waste. In actual fact your recyclable waste is sorted during the recycling process. Sensitive information can easily be removed from your waste at any stage of the recycling process. For this reason, it is important to have a document shredding service within your business and when not working, make sure to shred all of your personal documents at home.

  7. Phishing emails

    1. These are attempts by scammers to trick you into giving out your personal information such as bank details, passwords and credit card details portraying to be someone else.

We will continue this list next week. For further information upon identity theft, data protection and secure data destruction please contact us through email and one of our helpful team will get back in touch with you.

Email: info@securityinshredding.com

 

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